Senior Procurement & Logistics Associate
Organizational Context
The International Organization for Migration (IOM) in Qatar seeks a Senior Procurement & Logistics Associate. This role operates under the Head of Resources Management Unit and the Supply Chain Officer, providing essential procurement and logistics support and guidance to the CAS office within the mission.
Job Purpose
The Senior Procurement & Logistics Associate is responsible for providing comprehensive procurement and logistics support and guidance to the IOM Qatar office. This includes managing and coordinating various aspects of the supply chain, ensuring compliance with IOM's policies and financial regulations. The role contributes to the efficient and effective operation of the mission by ensuring timely acquisition of goods and services, proper management of assets, and maintenance of facilities. The associate will also play a key role in identifying service providers, evaluating vendor performance, and maintaining supplier databases to support the organization's best interests and operational needs.
Responsibilities
Assist in overall mission procurement and logistics, including procurement, property and asset control, supply, warehousing, service/maintenance, transport, fleet management, and contractual agreements. Coordinate procurement activities, providing specialized support, guidance, and training on IOM policies and procedures. Ensure timely submission of asset and procurement reports to relevant departments and produce progress reports. Assist with procurement requests, identify service providers, evaluate vendor performance, and maintain supplier databases. Solicit bids, oversee the bidding process, analyze conformity to requirements, select suppliers, and prepare purchase orders. Follow up on purchase order statuses, update stakeholders on delivery times, and ensure received goods meet specifications. Maintain asset inventory lists and supervise warehouse inventories, including year-end physical checks. Monitor office facility maintenance and repair, establishing maintenance agreements. Review procedures for improvements and maintain internal controls. Provide market updates to management for risk-aware decision-making. Offer procedural guidance and train other procurement staff.
Work Experience
Requires international experience in procurement and logistics, including experience in high-risk security settings. Demonstrated experience working on complex projects with a record of meeting deadlines is essential. Knowledge of asset management processes and procedures is also required.
Skills
Procurement, Logistics, Supply Chain Management, Asset Management, Vendor Management, Reporting, Communication, Teamwork, Delivering Results, Knowledge Management, Accountability.