Senior Finance Associate
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a UN-related agency dedicated to promoting humane and orderly migration. It works with partners to save lives, protect migrants, and facilitate regular migration pathways. The Senior Finance Associate role is based in Suva, Fiji, operating under the Chief of Mission and Head of Resources Management, supporting financial operations across South Pacific countries.
Job Purpose
The Senior Finance Associate is responsible for managing and supporting financial operations, including budget monitoring, accounting, and financial reporting, in alignment with IOM policies and procedures for South Pacific countries. This role ensures the efficient and compliant management of financial resources. The Associate will provide procedural guidance, specialized advice to project managers and leadership, and assist in preparing budget submissions and monitoring expenditures. Key contributions include maintaining accurate financial records, ensuring compliance with financial regulations, and supporting informed financial decision-making to facilitate IOM's mission in the region.
Responsibilities
Manage and support financial operations, including budget monitoring, accounting processes, and financial reporting in accordance with IOM policies. Provide procedural guidance, supervise, and train finance staff. Offer specialized advice to Project Managers and leadership on financial and administrative matters. Assist in preparing annual budget submissions and revisions, and monitor expenditures to ensure they remain within authorized levels. Ensure compliance with financial policies, procedures, rules, and regulations. Manage payroll, verify vendor claims, and ensure disbursements are properly authorized and documented. Assist in responding to audit queries and following up on recommendations. Review vendor accounts and assist in preparing various financial reports. Ensure bank reconciliations are performed and reviewed regularly.
Work Experience
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Prior experience with SAP is a distinct advantage. Experience in organizing paperwork methodically, with attention to detail. Experience working with international humanitarian organizations, non-government, or government institutions in a multicultural setting is advantageous.
Skills
Knowledge of IOM/UN finance procedures and rules. Advanced knowledge of Microsoft Office, especially Excel. Knowledge of International Public Sector Accounting Standards (IPSAS). Knowledge of Oracle/SAP is highly desirable.