Supply Chain Associate
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a UN-related agency focused on promoting humane and orderly migration. It works with partners to save lives, protect people on the move, and facilitate pathways for regular migration. This role supports IOM's mission by contributing to supply chain activities for countries in the South Pacific, operating under the supervision of the Head of Resources Management in Fiji and in coordination with regional and headquarters teams.
Job Purpose
The Supply Chain Associate plays a crucial role in supporting IOM's operational activities in the South Pacific region. This position is responsible for ensuring the efficient and effective execution of supply chain functions, including procurement, logistics, and asset management. By managing requisitions, preparing tender documents, monitoring deliveries, and processing payments, the Associate directly contributes to the timely provision of goods and services essential for IOM's programs. The role also involves maintaining accurate records, conducting market surveys to identify reliable vendors, and providing guidance on procurement procedures to colleagues. Ultimately, the Supply Chain Associate ensures that IOM's resources are managed effectively to support its mandate of promoting humane and orderly migration.
Responsibilities
The Supply Chain Associate is responsible for managing the end-to-end procurement process, including receiving and verifying requisitions, preparing tender documents, soliciting bids, and conducting bid analyses. They will assist in evaluating proposals and confirming terms with selected suppliers, preparing purchase orders, and coordinating necessary authorizations. The role involves monitoring the status of requisitions, ensuring timely delivery of goods and services, and coordinating with receiving units for confirmation. Responsibilities also include reviewing vendor invoices, preparing payment requests, and liaising with the Finance Unit for timely payments. Maintaining accurate physical and electronic records of all procurement documentation is essential. The Associate will conduct market surveys to identify and evaluate potential suppliers, manage contractual agreements, and monitor office supplies. Additionally, they will provide guidance on procurement procedures, perform tasks related to property and asset management, coordinate fleet operations, and offer training and support to junior staff.
Work Experience
Required experience includes procurement and logistics, working with vendors and service providers, and managing asset processes. Experience with IOM/UN Procurement and Logistics Rules and Procedures, as well as experience in an international organization, are considered advantageous.
Skills
High level of computer literacy; ability to work with national and international institutions; capacity to prepare clear and concise reports; excellent communication and negotiation skills; and the ability to establish realistic resource requirements to meet organizational needs.