VN 2026/02-Project Associate
Organizational Context
Established in 1951, the International Organization for Migration (IOM) is a UN-related organization focused on promoting humane and orderly migration. It works with partners to save lives, protect people on the move, drive solutions to displacement, and facilitate regular migration pathways. The Project Associate role operates under the overall supervision of the Head of Office and direct supervision of the National Project Coordination Officer.
Job Purpose
The Project Associate is responsible for assisting in the implementation and monitoring of project activities, ensuring efficient administrative coordination, and supporting project delivery. This role involves retrieving, compiling, analyzing, and presenting project-related information, as well as monitoring budgets and identifying potential delivery gaps. The Associate acts as a key liaison with diverse organizational units and external parties, including local authorities, partners, UN agencies, and other stakeholders. By providing administrative support and contributing to reporting, the Project Associate plays a crucial role in the successful execution of IOM's migration-related projects and initiatives, ensuring alignment with organizational goals and objectives.
Responsibilities
Assist in the implementation and monitoring of project activities, including retrieving, compiling, summarizing, analyzing, and presenting project data. Monitor project budgets by verifying fund availability, obtaining necessary approvals, and updating budget information. Serve as the administrative focal point for project implementation, liaising extensively with internal units and external parties to initiate requests, obtain clearances, and follow up on actions. Draft status reports, identify shortfalls, escalate issues to the supervisor, and propose remedial actions. Prepare and update project-related documentation, including correspondence, reports, briefing notes, graphics, and statistical tables. Respond to complex information requests, maintain project files, and organize meetings, workshops, and training sessions. Participate in meetings to coordinate implementation activities with local authorities, partners, UN agencies, and other relevant stakeholders. Assist in monitoring the work of Implementing Partners and report any non-compliance issues. Provide guidance and training to junior staff as needed.
Work Experience
Experience in liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations. Experience working with vulnerable groups such as migrants, refugees, internally displaced persons, and victims of trafficking. Prior work experience in a multicultural setting with international humanitarian organizations, non-government, or government institutions is advantageous.
Skills
Strong organizational and administrative skills. Ability to compile, analyze, and present information clearly. Good written and verbal communication skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint). Ability to manage multiple tasks and meet deadlines. Attention to detail and accuracy in documentation and reporting. Ability to work effectively in a multicultural environment, both independently and as part of a team.