Senior Finance Associate
Organizational Context
The International Organization for Migration (IOM) in Bulgaria seeks a Senior Finance Associate to support the financial and administrative implementation of IOM Sofia programmes. This role is crucial for managing AMIF projects funded by Bulgarian Shared Management Funds, ensuring adherence to all relevant rules and procedures. The position is based in Bulgaria and requires local residency or a valid work permit.
Job Purpose
The Senior Finance Associate will be responsible for the comprehensive financial and administrative implementation of IOM Sofia programmes, operating under the direct supervision of the Resource Management Officer and the overall guidance of the Head of Office in IOM Bulgaria. A key aspect of this role involves ensuring the successful financial and administrative services for AMIF projects, funded by the Bulgarian Shared Management Funds. This includes mastering and applying all relevant rules, guidelines, processes, and procedures to maintain financial integrity and operational efficiency. The position requires a strong understanding of financial management principles and their application within an international organization context, contributing directly to the effective delivery of IOM's mission in Bulgaria.
Responsibilities
Key responsibilities include preparing diverse financial reports such as budget, accounting, and statistical reports. The role involves managing financial resources by monitoring and controlling reserves, funds, and supplies in compliance with IOM and donor regulations. Providing specialized advice and support to Project Managers and the Head of Office on financial and administrative matters is essential. The Associate will prepare annual budget submissions and revisions, monitor compliance with financial policies, and consolidate data into financial statements. They will also monitor expenditures, provide financial information for decision-making, prepare quarterly project reports for donors, and assist with bank reconciliations. Ensuring disbursements are properly authorized and documented, responding to donor and audit queries, preparing VAT reimbursement reports, and performing other related duties as required are also key functions.
Work Experience
Mandatory fluency in Bulgarian (oral and written) is essential for stakeholder coordination. Required experience includes knowledge of Bulgarian tax and accounting legislation, familiarity with the National Revenue Agency (NRA), banking institutions, and Bulgarian state institutions. Experience with ERP systems (e.g., SAP, Oracle) and advanced MS Excel proficiency are necessary. Prior experience with EU-funded programs and proficiency in Microsoft Office applications are also required. Experience in a multicultural setting with international organizations is advantageous.
Skills
Knowledge of financial rules and regulations. Knowledge of International Public Sector Accounting Standards (IPSAS). Proficiency in Microsoft Office applications, particularly MS Excel. Experience with ERP systems (e.g., SAP, Oracle). Understanding of Bulgarian tax and accounting legislation.