Supply Chain Associate (Fleet)
Organizational Context
The International Organization for Migration (IOM) is a leading inter-governmental organization promoting humane and orderly migration. This role supports the IOM Mission in Kabul, Afghanistan, operating under the Head of Supply Chain unit and the Supply Chain Officer - Logistics. The position is crucial for ensuring the efficient and safe management of the organization's fleet.
Job Purpose
The Supply Chain Associate (Fleet) is responsible for supporting the coordination of fleet management activities within the IOM Mission in Kabul, Afghanistan. This role directly contributes to ensuring safe and efficient fleet operations by maintaining accurate records, coordinating vehicle maintenance and servicing, and monitoring vehicle utilization, fuel consumption, and compliance with organizational policies and standards. The incumbent will play a key part in optimizing fleet performance and supporting the logistical needs of various program and support units, ensuring reliable transportation services.
Responsibilities
Coordinate and monitor daily fleet operations in line with IOM policies, security requirements, and fleet management standards. Process vehicle requests, schedule vehicles and drivers, and ensure efficient fleet utilization. Maintain accurate vehicle logbooks, movement records, mileage, and fuel consumption data. Coordinate preventive and corrective vehicle maintenance, including servicing and repairs, to minimize downtime. Ensure compliance with vehicle registration, insurance, and roadworthiness documentation. Monitor fuel consumption, analyze patterns, and report irregularities. Manage accident and incident reporting and follow-up procedures. Assist with procurement of vehicles, parts, and services, including technical specifications and bid analysis. Conduct market surveys and manage fleet-related suppliers. Maintain comprehensive fleet records and prepare performance reports. Support fleet planning and budgeting by providing operational cost data. Provide technical guidance and training to drivers and relevant staff on fleet management procedures and vehicle safety.
Work Experience
Experience in procurement and logistics, including working with vendors and service providers. Experience with asset management processes. Experience working within an international organization is advantageous. Experience with IOM/UN Procurement and Logistics Rules and Procedures is also beneficial.
Skills
High level of computer literacy. Ability to work with national and international institutions. Strong report writing skills. Excellent communication and negotiation skills. Ability to establish realistic resource requirements.