Supply Chain Associate (Asset).
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a leading UN agency promoting humane and orderly migration. It collaborates with governmental and non-governmental partners to save lives, protect people on the move, and facilitate regular migration pathways. This role supports asset management for the IOM Mission in Kabul, Afghanistan, under the supervision of the Supply Chain Officer - Logistics.
Job Purpose
This role is responsible for assisting with asset management activities for the IOM Mission in Kabul, Afghanistan. The primary purpose is to ensure the accurate maintenance of asset records within the WAVE/FlexiPro system, conduct physical inventories, and ensure compliance with IOM policies and procedures. The incumbent will play a crucial part in safeguarding organizational assets, contributing to the efficient and accountable management of resources. This position supports the overall logistics and supply chain operations within the mission, ensuring that all assets are properly tracked, managed, and safeguarded throughout their lifecycle.
Responsibilities
Support the management of office property, plant, equipment, and other organizational assets in line with IOM policies and standards. Maintain an accurate and up-to-date asset register, ensuring all assets are identified, tagged, recorded, and assigned correctly. Coordinate the receipt, inspection, recording, and allocation of new assets, verifying correspondence with purchase orders. Manage the transfer, relocation, and reassignment of assets, ensuring proper authorization and system updates. Conduct periodic physical verification and inventory counts, reconciling system records and investigating discrepancies. Monitor asset condition and utilization, coordinating maintenance and repair services. Oversee asset-related insurance, warranties, and service agreements, managing renewals and claims. Coordinate the reporting and documentation of lost, stolen, or damaged assets. Support the disposal process for obsolete or surplus assets. Reconcile asset records with financial records and provide asset information reports.
Work Experience
Experience in procurement and logistics, including working with vendors and service providers, is required. Experience with asset management processes is essential. Experience working with IOM/UN Procurement and Logistics Rules and Procedures, and experience in an international organization, are considered advantageous.
Skills
High level of computer literacy. Ability to work with national and international institutions. Skill in preparing clear and concise reports. Excellent communication and negotiation skills. Ability to establish realistic resource requirements.