Project Assistant
Organizational Context
Established in 1951, IOM is the leading UN agency for migration, promoting humane and orderly migration globally. The Special Liaison Office (SLO) in Addis Ababa works with the African Union to integrate migration into continental policies, focusing on climate change impacts. This role supports the Climate Action Division's projects, particularly those assisting African climate negotiators on human mobility.
Job Purpose
The Project Assistant provides essential administrative and clerical support for the implementation of IOM SLO's Climate Action activities and projects. This involves assisting with information management, enhancing project visibility, and organizing meetings and workshops. The role contributes to the Climate Action Division's objectives of developing solutions for people moving due to climate change, those already displaced, and those needing to stay in their home regions. The position supports capacity development and technical assistance for African climate negotiators and relevant stakeholders, aligning with IOM's strategic plan to address complex migration patterns driven by environmental factors.
Responsibilities
Provide general and clerical assistance for project activities, including enhancing the visibility and outreach of the Climate Action Unit. Retrieve, compile, summarize, and present project information and data for dissemination. Support administrative coordination by liaising with internal units and external parties to process requests and follow up on actions. Draft status reports, correspondence, briefing notes, and other documentation, including visibility materials for digital platforms. Assist in organizing meetings, workshops, and training sessions, managing logistical arrangements and preparing materials. Respond to general information requests and maintain project files and records.
Work Experience
Experience liaising with governmental authorities, international institutions, UN agencies, and NGOs is required. Prior experience with international humanitarian organizations or in a multicultural setting is advantageous. Experience in project administration, information management, or project communications is beneficial, as is experience with digital collaboration platforms.
Skills
Proficiency in Microsoft Office applications. Strong organizational and administrative skills, including records maintenance. Ability to compile, organize, and present project information. Capability to support administrative and logistical arrangements for project activities. Good communication and interpersonal skills.