Project Assistant
Organizational Context
The International Organization for Migration (IOM) in Portugal seeks a Project Assistant (G4) to support the PONTES project. This initiative aims to enhance the preparedness of Portuguese institutions for the European Pact on Migration and Asylum. The role provides crucial administrative, logistical, and technical support, contributing to project coordination, monitoring, reporting, and stakeholder engagement.
Job Purpose
The Project Assistant (G4) will play a vital role in the successful implementation of the PONTES project, a capacity-building initiative focused on strengthening Portuguese institutions' readiness for the European Pact on Migration and Asylum. Under the direct supervision of the Senior Project Associate, the incumbent will provide essential administrative, logistical, and technical assistance. This support is critical for effective project coordination, accurate monitoring and reporting, and successful stakeholder engagement, ensuring alignment with IOM procedures and donor requirements. The role directly contributes to enhancing institutional capacity in migration and asylum management within Portugal.
Responsibilities
Key responsibilities include assisting in project activity implementation and monitoring, and retrieving, compiling, and summarizing data on project topics. The role involves budget monitoring, ensuring fund availability, obtaining approvals, and updating budget information. Administrative coordination of project implementation is essential, requiring liaison with internal units and external parties for requests, clearances, and follow-ups. The Project Assistant will draft status reports, identify delivery shortfalls, and prepare correspondence, reports, briefing notes, and presentations. Organizing meetings, workshops, and training sessions, responding to information requests, and maintaining files are also core duties. Performing other relevant tasks as assigned is expected.
Work Experience
Experience is required in liaising with governmental authorities, national/international institutions, UN agencies, and NGOs. Experience working with vulnerable groups such as migrants, refugees, and victims of trafficking is also necessary. Prior experience in a multicultural setting with international humanitarian organizations or governmental/non-governmental institutions is considered an advantage.
Skills
Proficiency in Microsoft Office applications. Strong drafting, reporting, and information management skills. Good stakeholder engagement and communication abilities. Knowledge of the European Pact on Migration and Asylum and international protection principles is desirable. Experience in developing training materials and supporting capacity-building activities is beneficial. Fluency in Portuguese (oral and written) is required.