Project Associate
Organizational Context
The International Organization for Migration (IOM) in Portugal seeks a Project Associate (G5) to support the PONTES project. This initiative aims to enhance the preparedness of Portuguese institutions for the European Pact on Migration and Asylum. The role, under the direct supervision of the Senior Project Associate, will focus on project implementation, coordination, monitoring, and fostering institutional cooperation.
Job Purpose
The Project Associate (G5) will provide crucial support to the PONTES project, a capacity-building initiative designed to strengthen Portuguese institutions' readiness for the European Pact on Migration and Asylum. The role involves contributing to the coordination, planning, and execution of project activities, acting as a liaison with project partners and stakeholders, and ensuring effective monitoring and reporting. A key aspect of this position is to facilitate timely activity implementation in compliance with IOM procedures and donor requirements, ultimately playing a vital role in advancing institutional cooperation and capacity development in areas of asylum, reception, integration, and fundamental rights.
Responsibilities
Key responsibilities include assisting in the implementation and monitoring of project activities, retrieving and analyzing project-related data, and monitoring budgets by verifying fund availability and processing approvals. The role involves acting as a focal point for administrative coordination, liaising with diverse internal and external parties, and drafting status reports, correspondence, and other project documentation. The Project Associate will also respond to information requests, maintain project files, organize meetings and workshops, and participate in relevant meetings to coordinate implementation with stakeholders. Additionally, the position requires monitoring implementing partners, reporting non-compliance, and providing guidance to junior staff.
Work Experience
Required experience includes liaising with governmental authorities, national/international institutions, UN agencies, and NGOs. Experience working with vulnerable groups such as migrants, refugees, and victims of trafficking is essential. Prior experience in a multicultural setting with international humanitarian organizations or government institutions is advantageous.
Skills
Proficiency in Portuguese (oral and written) is required. Desirable skills include knowledge of the European Pact on Migration and Asylum and the Common European Asylum System, international protection, and fundamental rights. Strong analytical, drafting, monitoring, and reporting skills are essential, along with the ability to liaise effectively with diverse stakeholders and excellent communication and organizational abilities. Proficiency in Microsoft Office applications is also expected.