Project Assistant (Logistics & NFI) - (2 positions)
Organizational Context
IOM, established in 1951, is a leading UN agency focused on migration, promoting humane and orderly migration globally. It collaborates with governments and partners to save lives, protect migrants, and facilitate legal pathways. This role supports IOM Panama's projects unit, specifically in coordinating logistics for NFI distribution during operations and related activities.
Job Purpose
This role is crucial for supporting IOM Panama's projects unit by ensuring the effective coordination and logistics for the distribution of Non-Food Items (NFIs) during the TCNA operation and other related activities. The position contributes to the overall mission of IOM by facilitating the provision of essential support to people on the move, ensuring that humanitarian aid reaches beneficiaries in an organized and timely manner. The Project Assistant will play a key part in the operational execution of project activities, directly impacting the well-being and support provided to vulnerable migrant populations. This role is integral to the successful implementation of IOM's mandate in assisting governments and migrants.
Responsibilities
The Project Assistant will manage the daily operational activities of the Essential Items Point, ensuring its smooth functioning according to established procedures. Key duties include maintaining accurate records and control of distributed NFIs, reporting on logistical needs, and coordinating support. The role involves assisting in the orderly and timely distribution of essential items and NFIs to beneficiaries, and supporting logistical actions for humanitarian assistance. Responsibilities also include preparing distribution reports and inventory reconciliations, maintaining the cleanliness and order of the workspace, and coordinating with procurement, administration, and program teams. The assistant will also prepare administrative reports and statistical information as required.
Work Experience
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Experience in organizing paperwork methodically, with attention to detail. Prior work experience with international humanitarian organizations, non-government, or government institutions in a multicultural setting is advantageous.
Skills
In-depth knowledge of migration-related subject areas. Understanding of UN and bilateral donor programming. Familiarity with financial rules and regulations. Fluency in Spanish (oral and written) is required; working knowledge of English is desirable.