VN 2026 021 | Sr. Supply Chain Assistant
Organizational Context
The International Organization for Migration (IOM) in the Philippines seeks a Sr. Supply Chain Assistant in Manila. This role supports the Head of Resource Management and Supply Chain Officer in strategically implementing supply chain activities across procurement, fleet, warehouse, asset, and facilities management. The position ensures alignment with IOM's global supply chain strategy and procedures.
Job Purpose
The Sr. Supply Chain Assistant plays a crucial role in supporting the coordination and strategic implementation of all supply chain functions within the IOM Philippines mission. This includes procurement, fleet management, warehousing, asset, and facilities management. The role ensures that all supply chain activities are conducted in strict adherence to IOM's established supply chain strategy, objectives, goals, policies, and procedures. By providing essential support to the Supply Chain Officer, the incumbent contributes to the efficient and effective delivery of IOM's humanitarian activities across the country, ensuring compliance and operational excellence.
Responsibilities
Assist in planning and implementing mission supply chain strategies and SOPs, ensuring compliance with IOM policies for procurement, warehousing, fleet, and asset management. Coordinate and maintain systems for procurement, supply, transport, documentation, and storage. Execute medium to high-value procurements in line with established instructions. Oversee general supply chain coordination with internal and external stakeholders. Support procurement planning and ensure timely recording of system commitments. Organize and conduct supply chain data collection, analysis, and reporting. Prepare payment requests and follow up with Finance for timely vendor payments. Ensure adequate insurance for all mission assets and manage claims. Maintain and update the mission asset inventory list, including tagging and proper management from assignment to disposal. Monitor and update the vendor database, including performance and documentation. Ensure accurate documentation and systematic filing of all logistics-related documents and contracts. Provide guidance and training to direct reports. Support the development and implementation of Key Performance Indicators (KPIs) for supplier performance. Reinforce UN Code of Conduct mechanisms to prevent fraud, corruption, and SEA, promoting ethics and transparency.
Work Experience
Requires a minimum of 5 years of professional experience in the non-profit, UN, or humanitarian sector, focusing on local/international procurement, clearing and forwarding, fleet management, insurance, and inventory management. Experience in stakeholder collaboration, managing the procure-to-pay process, tender management, bid evaluation, contract administration, and supplier management is essential.
Skills
Proficiency in conducting local and international procurement. Ability to work diligently, ethically, and independently. Strong skills in MS Office and desirable experience with ERP systems (SAP, Oracle). Excellent communication, negotiation, and interpersonal skills. Ability to work effectively within a team. Coaching, mentoring, and problem-solving capabilities.