Project Assistant
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a UN-related agency dedicated to promoting humane and orderly migration. IOM Greece, through its "futured medical project," provides essential medical, nursing, and psychosocial support services to asylum seekers and beneficiaries of temporary protection within designated accommodation facilities. This role operates under the overall supervision of the Chief of Mission and the direct supervision of the National Project Officer.
Job Purpose
The Project Assistant will support the coordinator in the effective implementation, monitoring, and reporting of project activities within the "futured medical project" in Greece. This role is crucial for ensuring the smooth delivery of medical, nursing, and psychosocial support services to asylum seekers and beneficiaries of temporary protection. By assisting with data collection, analysis, and reporting, the Project Assistant contributes to informed decision-making and the overall success of the project. The position requires close collaboration with field staff, other IOM units, and external stakeholders to ensure project objectives are met efficiently and in compliance with IOM regulations.
Responsibilities
Key responsibilities include assisting in the implementation and monitoring of project activities, collecting and analyzing project data, and preparing regular reports. The role involves contributing to the development and maintenance of data collection tools, ensuring data integrity, and managing data protection compliance. The Project Assistant will utilize software like ArcGIS, InDesign, Excel, and Power BI for data analysis and the creation of reports and information products. Additionally, the position entails coordinating with internal IOM units, assisting with financial and invoicing procedures, organizing meetings, taking minutes, and following up on action points. Logistical support for monitoring visits and events, as well as producing timely reports for donors and partners, are also key duties.
Work Experience
Experience in data analysis tools is a strong advantage. The role also benefits from experience liaising with governmental, diplomatic, and international institutions, as well as working within a multi-cultural environment. A valid driver's license with at least five years of driving experience is also considered an advantage.
Skills
Essential skills include strong organizational, facilitation, communication, writing, and presentation abilities. Proficiency in standard software applications, such as MS Office, is required. Fluency in English (written and oral) is mandatory. Knowledge of Greek is also required. Experience with data analysis tools and a valid driver's license are advantageous.