Project Assistant
Organizational Context
Established in 1951, IOM is a UN-related organization and the leading UN agency in migration. It collaborates with governmental, intergovernmental, and non-governmental partners to promote humane and orderly migration. The Project Assistant role supports the implementation of projects and activities within IOM Ukraine’s Transition and Recovery Unit, reporting to the Field Coordination Specialist.
Job Purpose
The Project Assistant will provide crucial support to the implementation of projects and activities within IOM Ukraine’s Transition and Recovery Unit. This role is integral to the unit's efforts in managing projects, ensuring effective reporting, facilitating procurement, and maintaining communication with various stakeholders. The assistant will contribute to the overall success of IOM's mission in Ukraine by supporting the delivery of services and programs aimed at recovery and transition, ensuring that project activities are coordinated and executed efficiently. This position plays a key part in the operational effectiveness of the unit, contributing to IOM's mandate of promoting humane and orderly migration and supporting people on the move.
Responsibilities
Assist in the overall implementation of the Transition and Recovery Unit’s projects and activities. Support project specialists with regular reporting, correspondence, and community outreach. Aid in partner contracting and procurement of goods and services. Assist with managing budget-related information and liaise with other units, including Data and Analytics, for monitoring and evaluation. Provide support for program visibility. Respond to basic information requests, maintain project files, and organize logistics for activities and events. Participate in meetings, take notes, and assist in coordinating implementation activities with local authorities, UN agencies, NGOs, and donors. Draft official correspondence in English and Ukrainian, and provide informal interpretation and translation when necessary. Undertake duty travel within Ukraine as required.
Work Experience
Experience working with authorities and civil society is required. Experience with organizational and administrative duties, field work, and project implementation is also necessary. Experience in community participation, working with IDPs/refugees or vulnerable populations, and knowledge of emergency and recovery response in Ukraine are advantageous.
Skills
Proven written and spoken communication skills in English and Ukrainian, and Russian when needed. Proficient in Microsoft Office Suite, including Outlook, PowerPoint, SharePoint, Excel, and Teams.