Project Assistant
Organizational Context
IOM, established in 1951, is a leading UN agency focused on migration, promoting humane and orderly migration globally. It collaborates with governmental and non-governmental partners to save lives, protect people on the move, and facilitate regular migration pathways. The organization fosters an inclusive and supportive workplace. This Project Assistant role supports IOM Ukraine’s Transition and Recovery Unit.
Job Purpose
The Project Assistant will provide essential support to the implementation of projects and activities within IOM Ukraine’s Transition and Recovery Unit. This role is crucial for the effective execution of the unit's efforts, contributing to IOM's mission of promoting humane and orderly migration. The assistant will aid in various project-related tasks, ensuring smooth operations and successful outcomes. By supporting project specialists, the role directly contributes to IOM's objectives in areas such as peacebuilding, recovery, and humanitarian assistance within Ukraine. The position is supervised by the National Reintegration and Reconciliation Officer, under the broader oversight of the Chief of Mission and Programme Officer.
Responsibilities
Assist in the overall implementation of the Transition and Recovery Unit’s projects. Support project specialists with regular reporting, correspondence, and community outreach. Aid in partner contracting and procurement of goods and services. Assist in managing budget-related information and maintain cooperation with other units, including Data and Analytics. Support monitoring and evaluation activities and programme visibility. Respond to basic information requests, maintain project files, and organize logistics for activities and events. Participate in meetings, assist in coordinating implementation activities with local and international stakeholders, and take meeting notes. Draft official correspondence in English and Ukrainian. Provide informal interpretation and translation between English and Ukrainian as needed. Undertake duty travel within Ukraine as required. Perform other assigned duties.
Work Experience
Experience working with authorities and civil society, and with organizational and administrative duties. Experience in fieldwork and project implementation is required. Experience in community participation, working with IDPs/refugees or vulnerable populations, and knowledge of emergency/recovery response in Ukraine are advantageous.
Skills
Proven written and spoken communication skills in English and Ukrainian. Proficiency in Microsoft Office Suite (Outlook, PowerPoint, SharePoint, Excel, Teams). Russian language skills are beneficial.