INT 011/2026 Procurement Intern
Organizational Context
The International Organization for Migration (IOM) in the Philippines seeks a Procurement Intern in Manila. This internship offers practical exposure to procurement and administrative processes within an international organization, focusing on supporting day-to-day administrative, procurement, and coordination activities to ensure the continuity of routine processes.
Job Purpose
The Procurement Intern will provide essential support to the Procurement Unit by assisting with daily administrative, procurement, and coordination tasks. This role is crucial for maintaining the smooth operation of routine processes, specifically in areas such as administrative coordination, invoice processing, and comprehensive document management. The internship is designed to offer valuable hands-on experience in procurement and administrative functions within the framework of an international organization, contributing to the efficiency and effectiveness of the unit's operations and fostering the intern's professional development.
Responsibilities
Under the guidance of the supervisor, the Procurement Intern will support the operational activities of the RM Procurement Unit. Key duties include updating procurement, RFQ, and Staff Augmentation trackers; organizing documentation for RFQs, Purchase Requests, Purchase Orders, contracts, and Service Providers; monitoring request statuses and flagging pending actions; and assisting with routine coordination with Service Providers and internal stakeholders. The intern will also coordinate interview schedules, record outcomes, and follow up on actions. Additionally, responsibilities encompass assisting with invoice and IST processing, monitoring their status, maintaining relevant trackers, and ensuring records are up-to-date. Expected outputs include updated trackers, organized documentation, timely coordination, accurate invoice/IST monitoring, and completion of assigned administrative tasks.
Work Experience
Prior internship experience is highly desirable but not a mandatory requirement for this position.
Skills
Good organizational and coordination skills. Strong written and verbal communication. Detail-oriented. Ability to manage multiple tasks and deadlines. Proficient in Microsoft Office (Excel, Word, Outlook, Teams). Familiarity with SharePoint or similar digital tools is advantageous. Willingness to learn new systems and processes.