Project Assistant (Protection) (Affiliated Contract)
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a leading UN agency dedicated to promoting humane and orderly migration. IOM Ethiopia focuses on migrant rights and well-being through preventive, protective, and responsive interventions. The Protection Unit (PXU) collaborates with government and stakeholders to reduce protection risks and address the needs of vulnerable individuals and communities, guided by rights-based approaches.
Job Purpose
This role supports the administrative tasks of the Protection Unit (PXU) within IOM Ethiopia, contributing to the unit's six-pillar intervention strategy. The purpose is to ensure the smooth implementation of protection projects by providing essential administrative and logistical support. The position assists in coordinating project activities, managing documentation, and liaising with various stakeholders to reduce protection risks and address the needs of vulnerable migrants, displaced persons, and affected communities. The role is crucial for the effective delivery of IOM's mandate in safeguarding vulnerable groups and promoting humane migration.
Responsibilities
Provide general administrative and clerical assistance for project activities. Compile, summarize, and present project-related data and information. Assist in monitoring project budgets and updating financial information. Support administrative coordination by liaising with internal units and external parties for clearances and follow-ups. Draft status reports, correspondence, and other project documentation. Organize and support meetings, workshops, and training sessions. Respond to information requests and maintain project files and records. Assist with travel management processes, including authorizations, ticketing, and claims. Perform other relevant duties as assigned to ensure project objectives are met.
Work Experience
Experience liaising with governmental authorities, international institutions, UN agencies, and NGOs. Experience working with vulnerable groups such as migrants, internally displaced persons, and victims of trafficking. Prior experience in a multicultural setting with international humanitarian organizations is advantageous.
Skills
Meeting and event coordination, logistical and administrative arrangements, organizational, planning, and time-management skills, ability to manage multiple priorities, strong communication and interpersonal skills, ability to liaise effectively with stakeholders, ability to work independently and in a team, high integrity, professionalism, and attention to detail.