Project Assistant (Protection)
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a UN-related agency focused on promoting humane and orderly migration. IOM Ethiopia prioritizes migrant rights and well-being through preventive, protective, and responsive interventions. The Protection Unit (PXU) collaborates with government and stakeholders to mitigate protection risks and address vulnerable populations' needs in emergency, displacement, and migration contexts, guided by rights-based approaches.
Job Purpose
The Project Assistant (Protection) will provide crucial administrative support to the Protection Unit (PXU) within IOM Ethiopia. This role is integral to the successful implementation of various protection projects, ensuring that administrative tasks are handled efficiently and effectively. The incumbent will support the direct supervision of the National Policy and Liaison Officer, contributing to the unit's overall mandate of safeguarding vulnerable individuals and communities. By managing administrative processes, the Project Assistant helps the PXU to deliver on its six-pillar intervention strategy, which includes direct assistance, capacity development, advocacy, and research, all aimed at placing the rights and well-being of migrants at the forefront of IOM's operations in Ethiopia.
Responsibilities
Provide general administrative and clerical support for project activities. Compile, summarize, and present data and information on project-related topics. Assist in monitoring project budgets and updating financial information. Coordinate administrative aspects of project implementation, liaising with internal units and external parties to process requests and follow up on actions. Draft status reports, correspondence, briefing notes, and other documentation. Support the organization of meetings, workshops, and training sessions. Respond to general inquiries and maintain project files and records. Assist with travel management processes, including authorizations, ticketing, and claims. Perform other assigned duties as required.
Work Experience
Experience liaising with governmental authorities, national/international institutions, UN agencies, and NGOs. Experience working with migrants, internally displaced persons, victims of trafficking, and other vulnerable groups. Prior experience in international humanitarian organizations or governmental/non-governmental institutions in a multicultural setting is advantageous.
Skills
Meeting and event coordination (logistical and administrative). Strong organizational, planning, and time-management skills. Effective communication and interpersonal skills for stakeholder liaison. Ability to work independently and collaboratively in a multicultural environment. High integrity, professionalism, and attention to detail.