Senior Supply Chain Associate
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a UN-related agency dedicated to promoting humane and orderly migration. Operating in Papua New Guinea since 2001, IOM provides humanitarian relief, builds government capacity in migration management, and implements programs across various sectors including disaster risk reduction, peacebuilding, and border governance.
Job Purpose
This role supports the Head of Resources Management Unit and Supply Chain Officer in coordinating IOM's procurement and supply chain activities in Papua New Guinea. The position is crucial for ensuring the efficient and effective delivery of goods and services, supporting project implementation, and optimizing purchasing power. The incumbent will contribute to maintaining operational continuity by managing logistics, assets, and supplier relationships, while also ensuring compliance with IOM and UN procedures. This role plays a key part in the overall success of IOM's mission in the region by facilitating the necessary resources for its diverse programs.
Responsibilities
Coordinate procurement activities, including purchase requests, bidding processes, and order follow-up, ensuring timely delivery and payment. Assist in complex, high-value purchases and contribute to the development of procurement plans. Negotiate terms and conditions with suppliers and resolve delivery issues. Provide guidance to staff on procurement procedures and contribute to system improvements. Identify and evaluate local and international suppliers based on quality, price, and reliability. Develop tools for tracking contracts and progress against procurement plans. Maintain procurement files and submit reports. Support supply chain activities related to property, asset management, warehousing, and transportation. Coordinate fleet activities, including fuel consumption and vehicle maintenance. Oversee service and maintenance of office facilities and equipment. Train and supervise junior supply chain staff. Participate in inter-agency meetings and forums related to supply chain management.
Work Experience
Experience in procurement and logistics, including working with service providers and vendors. Experience with asset management processes. Experience with IOM/UN Procurement and Logistics Rules and Procedures is advantageous. Experience in an international organization and in training/coordinating teams is also beneficial.
Skills
High computer literacy. Ability to work with national and international institutions. Strong report writing skills. Demonstrated sound judgment. Ability to supervise staff and coordinate administrative activities. Excellent communication and negotiation skills. Ability to establish realistic resource requirements.