Head of Resources Management (P)
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a UN-related agency focused on promoting humane and orderly migration. It collaborates with governmental, intergovernmental, and non-governmental partners, providing services and advice to governments and migrants. This role is situated within the IOM Libya Country Office, reporting directly to the Chief of Mission.
Job Purpose
The Head of Resources Management is responsible for overseeing, monitoring, and administering all financial, budgetary, treasury, human resources, supply chain, and ICT activities for the IOM Libya Country Office and its Sub-Offices. This involves ensuring efficient and effective resource management, maintaining robust internal controls, and supporting the overall mission objectives. The role requires close coordination with regional and headquarters units, including the Regional Office for Cairo, the Department of Financial and Administrative Management (DFM) at Headquarters, and the Global Shared Services Centre (GSSC). The incumbent will contribute to the organization's mandate by ensuring sound financial practices and operational support, enabling the effective delivery of migration services.
Responsibilities
Key responsibilities include managing treasury operations through cash flow forecasting and fund monitoring, ensuring compliance with donor agreements. The role involves analyzing financial projects, overseeing budget control, and preventing deficits. Annual budget preparation for the Country Office and new projects is a core duty, alongside strengthening internal controls to safeguard assets and prevent fraud. Payroll review and accurate allocation to projects are essential. The Head of Resources Management will finalize project and donor financial reports, monitor all country office financial activities, and identify improvements for efficiency and effectiveness. Additionally, the role encompasses supervising Human Resources functions, including recruitment and personnel administration, and managing Supply Chain services, contracts, fleet, and premises maintenance. Representation at UN meetings and serving as Officer-in-Charge in the Chief of Mission's absence are also included.
Work Experience
Required experience includes all areas of financial administration, such as financial management, accounting, and budgeting. Experience in human resources and supply chain management is also necessary. Proficiency with an Enterprise Resource Planning system is needed. Experience in emergency operations, monitoring and evaluation, or audit is considered an advantage.
Skills
Essential skills include the ability to work closely with government and international officials, act independently with sound judgment, and perform under pressure. Demonstrated ability to prepare clear and concise reports is crucial. Knowledge of International Public Sector Accounting Standards (IPSAS) is advantageous, and knowledge of SAP is highly desirable. Fluency in English (oral and written) is required. Working knowledge of Arabic and French is highly desirable.