Senior Project Associate - Coordination, capacity building and procurement
Organizational Context
The International Organization for Migration (IOM) Syria seeks a Senior Project Associate to support the Immigration and Border Governance (IBG) unit in Damascus. This role operates under the Chief of Mission and IBG Programme Manager, focusing on coordinating project activities, enhancing capacity building, and managing procurement to ensure efficient project implementation.
Job Purpose
The Senior Project Associate - Coordination, Capacity Building and Procurement will provide crucial support to the Immigration and Border Governance (IBG) unit in Damascus. The primary purpose is to coordinate diverse project activities, facilitate the design and delivery of capacity-building initiatives, and meticulously manage procurement processes. This ensures that IBG projects are implemented in a timely, compliant, and efficient manner. The role also encompasses vital administrative and operational support, including liaising with internal and external stakeholders, maintaining accurate documentation, and diligently tracking deliverables across all assigned project activities, contributing significantly to the unit's overall success.
Responsibilities
Coordinate project activities and establish coordination mechanisms with national counterparts, organizing relevant meetings. Assist in the planning and execution of on-site and international capacity-building initiatives. Monitor implementing partners to ensure timely delivery of assistance and compliance with work plans, including financial tracking and reporting. Respond to complex inquiries regarding border management in Syria. Draft clear reports, briefings, and presentations for various engagements. Manage end-to-end procurement actions, from raising purchase requests to coordination with internal and external parties. Facilitate liaison with government officials to maintain strong working relationships. Organize events, meetings, and training sessions with stakeholders to promote IBG activities. Support administrative and financial processes, including preparing purchase and payment requests. Maintain and update a filing system for project documentation, ensuring accuracy and proper processing. Ensure adherence to IOM standards for procurement, logistics, and financial procedures.
Work Experience
Experience in liaising with governmental authorities, international institutions, UN agencies, and NGOs. Proven experience in report drafting and coordinating procurement procedures within the humanitarian sector. Experience working with law enforcement agencies and vulnerable groups is beneficial. Prior experience with international humanitarian organizations in a multicultural setting is an advantage.
Skills
In-depth knowledge of migration-related subject areas. Understanding of UN and bilateral donor programming. Familiarity with financial rules and regulations. Knowledge of International Public Sector Accounting Standards (IPSAS).