Senior Project Assistant
Organizational Context
The ILO is leading the 18-month Technical Assistance to Support Implementation of the Kiribati National Employment Policy (KNEP 2025–2029) Project funded by Australia through the Department of Foreign Affairs and Trade. The project addresses key challenges, including youth unemployment, informal employment, gaps in labour market data and information systems, the need to strengthen labour inspection systems, and barriers facing women, persons with disabilities and other vulnerable groups.. The project strengthens government and social partner coordination and supports improvements in minimum wage review mechanisms , labour inspections, occupational safety and health , and worker protection in the fisheries sector.. To better connect jobseekers with opportunities, the project will deliver a national skills needs’ assessment, strengthen employment services, strengthen an job-matching systems, and develop and apprenticeship framework. It will also promote employment opportunities for persons with disabilities , and support transition from informal to formal employment and climate-resilient livelihoods. Support includes policy advice, legal reviews, training, stakeholder consultations, and technical assistance. Expected outcomes include stronger employment governance, better labour market data, an operational job portal, and a more inclusive, resilient labour market in Kiribati. Working relationships The Senior Project Assistant will work under the direct supervision of the Director of CO-Suva and in close collaboration with the Programme Assistant in Country Office Suva. The successful candidate will work with external partners based in Kiribati, to provide guidance on ILO practices and procedures, solve administrative-related matters, and ensure programme implementation and reporting remains on track through initiation and completion of necessary clearances, processes and administrative actions.
Job Purpose
The ILO is leading the 18-month Technical Assistance to Support Implementation of the Kiribati National Employment Policy (KNEP 2025–2029) Project funded by Australia through the Department of Foreign Affairs and Trade. The project addresses key challenges, including youth unemployment, informal employment, gaps in labour market data and information systems, the need to strengthen labour inspection systems, and barriers facing women, persons with disabilities and other vulnerable groups.. The project strengthens government and social partner coordination and supports improvements in minimum wage review mechanisms , labour inspections, occupational safety and health , and worker protection in the fisheries sector.. To better connect jobseekers with opportunities, the project will deliver a national skills needs’ assessment, strengthen employment services, strengthen an job-matching systems, and develop and apprenticeship framework. It will also promote employment opportunities for persons with disabilities , and support transition from informal to formal employment and climate-resilient livelihoods. Support includes policy advice, legal reviews, training, stakeholder consultations, and technical assistance. Expected outcomes include stronger employment governance, better labour market data, an operational job portal, and a more inclusive, resilient labour market in Kiribati. Working relationships The Senior Project Assistant will work under the direct supervision of the Director of CO-Suva and in close collaboration with the Programme Assistant in Country Office Suva. The successful candidate will work with external partners based in Kiribati, to provide guidance on ILO practices and procedures, solve administrative-related matters, and ensure programme implementation and reporting remains on track through initiation and completion of necessary clearances, processes and administrative actions. 1.Undertake required administrative and operational support services, including office support, human resources, travel, and logistics, ensuring compliance with administrative procedures including required supporting documentation. 2. Assist in the development and monitoring of programme partnerships and activities, by supporting the administrative and financial aspects of contracts including partner implementation agreements and consultancies. Provide guidance and feedback to administrative counterparts in partner organizations to improve efficiencies and promote compliance with ILO rules and regulations. 3. Organize and coordinate meetings, workshops and other events. Attend and participate in internal and external meetings and workshops in assigned areas of work. 4. In coordination with the Programme Assistant based in Suva, and with oversight from the Director, participate in the planning, monitoring, management and reporting on the programme’s allocations and expenditures. Maintain monitoring and reporting systems and prepare budget-related reports and statistics to support the preparation of programme and budget and workplan documentation and financial and technical progress reports for donors. 5. Establish and maintain filing systems for the programme and ensure they are accessible and efficient. Evaluate and propose improvements to workflows and procedures. 6. Assist in the preparation of reports, briefs, talking points and other materials by designing and generating statistical tables and other background materials.
Responsibilities
1.Undertake required administrative and operational support services, including office support, human resources, travel, and logistics, ensuring compliance with administrative procedures including required supporting documentation. 2. Assist in the development and monitoring of programme partnerships and activities, by supporting the administrative and financial aspects of contracts including partner implementation agreements and consultancies. Provide guidance and feedback to administrative counterparts in partner organizations to improve efficiencies and promote compliance with ILO rules and regulations. 3. Organize and coordinate meetings, workshops and other events. Attend and participate in internal and external meetings and workshops in assigned areas of work. 4. In coordination with the Programme Assistant based in Suva, and with oversight from the Director, participate in the planning, monitoring, management and reporting on the programme’s allocations and expenditures. Maintain monitoring and reporting systems and prepare budget-related reports and statistics to support the preparation of programme and budget and workplan documentation and financial and technical progress reports for donors. 5. Establish and maintain filing systems for the programme and ensure they are accessible and efficient. Evaluate and propose improvements to workflows and procedures. 6. Assist in the preparation of reports, briefs, talking points and other materials by designing and generating statistical tables and other background materials.
Work Experience
Minimum of six years of general administration and office support work experience, including providing various senior level support services. Experience of working with an enterprise resource planning (ERP) system.
Skills
- Good knowledge of a range of operational areas. - Good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office. - Knowledge of methods and techniques for assessing quality and efficiency of process execution. - Knowledge of the substantive nature of ILO programmes and activities. - In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, takes responsibility for performance, Quality orientation, Collaboration], this position requires: - Ability to adapt quickly to new software and systems. - Ability to coordinate and oversee a broad range of operational activities. - Ability to search, retrieve and compile information from a variety of sources.