Equipment and Logistics Associate
Organizational Context
The Department of Safeguards is responsible for the IAEA's global mission to prevent the spread of nuclear weapons by developing and implementing safeguards to ensure nuclear material is used for peaceful purposes. This role is situated within the Tokyo Regional Office, supporting its operational needs.
Job Purpose
The Equipment and Logistics Associate ensures the proper maintenance and availability of all necessary equipment and supplies for the Tokyo Regional Office. This includes supporting office services and critical field inspection and verification activities. The role provides expert advice on equipment and logistics services, maintaining detailed records of activities using designated tools for service requests, inventory management, and equipment performance tracking, thereby contributing to the efficient operation of the Division.
Responsibilities
The role involves identifying efficient methods for equipment and supply availability, adhering to local regulations, and developing standards for equipment management and logistics. Responsibilities include monitoring and maintaining equipment, tracking and resolving incidents, and coordinating with technical teams for reliability. The associate will manage shipments, prepare necessary documentation for customs and dangerous goods, and optimize shipping schedules. Duties also encompass receiving and inspecting goods, maintaining inventory records, procuring low-value items and supplies, and arranging for equipment disposal. Furthermore, the role requires coordinating with IT for effective solutions, providing technical and language support to inspectors, and adhering to health and safety protocols, which may include manual handling.
Work Experience
A minimum of six years of relevant experience is required, preferably in an international setting, focusing on coordinating service requests and resolving technical issues in a customer service capacity. Experience with asset management, Japanese customs regulations, and areas such as shipping, logistics, procurement, or supply chain management is essential. Experience in the nuclear field or with sensitive material shipment is an asset.
Skills
Proficiency in communication, achieving results, and analytical thinking. Client orientation and knowledge sharing are important. Expertise in IT help/service desk operations, MS Office suite, asset information management, and understanding of equipment performance monitoring and reliability assessment. Knowledge of radiation health and safety is also relevant.