Safeguards Coordination Associate (Operations and Quality)
Organizational Context
The Department of Safeguards is the IAEA's nuclear inspectorate, dedicated to global efforts to prevent the spread of nuclear weapons. Its primary role involves developing and implementing safeguards to ensure no diversion of declared nuclear material and no undeclared nuclear activities. This position supports the operational and quality assurance functions within this critical department.
Job Purpose
The Safeguards Coordination Associate (Operations and Quality Control) is responsible for ensuring the quality and accuracy of inspection packages and reporting procedures within the Department of Safeguards. This role involves providing quality control, advising staff on reporting matters, and analyzing data to identify areas for improvement in future reporting performance. The associate plays a key role in maintaining the integrity of safeguards information and contributing to the department's overall mission of verifying peaceful nuclear activities.
Responsibilities
The Safeguards Coordination Associate serves as a key point of contact for quality assurance and data management of divisional information and reports related to Safeguards Agreements. Responsibilities include reviewing and revising the completeness and accuracy of documentation and correspondence, as well as inspection reports within the electronic Verification Package application. The associate will develop and maintain quality assurance reports, highlighting issues to management, and ensure the accuracy of inspection/verification documentation. This includes facilitating report production, maintaining divisional records and databases, and providing administrative support for Safeguards Agreements. Additionally, the role involves collecting data on discrepancies, managing Design Information Questionnaires, drafting correspondence, and updating training schedules.
Work Experience
A minimum of six years of relevant working experience is required, with a preference for experience in safeguards inspections concepts and practices. Experience with document management systems and MS Office applications is also beneficial.
Skills
Key skills include planning and organizing, clear and concise communication, achieving results, analytical thinking, client orientation, and a commitment to continuous process improvement. Expertise in administrative support, document management, and safeguards quality management is essential.