Procurement Officer (Emergency Responses)
Organizational Context
The Procurement Service (CSLP) at FAO headquarters in Rome provides essential advice, guidance, and oversight for FAO's global procurement operations and Letter of Agreement (LoA) quality assurance. It supports the procurement of goods, works, and services based on the principle of Best Value for Money. This position is part of CSLP's surge capacity, designed to offer flexible, hands-on support to FAO Decentralized Offices facing emergency response needs, increased operational demands, or capacity gaps. The role primarily supports field operations through missions and temporary assignments worldwide.
Job Purpose
The primary purpose of this role is to ensure the timely, efficient, and effective procurement of goods and services, alongside Quality Assurance for Letters of Agreement, in strict compliance with FAO Rules and Regulations. This involves planning and delivering procurement services aligned with internal policies, UN procurement guidelines, and international standards. The role contributes to developing and updating operational frameworks, analyzing procurement data for reporting, and providing expert advice and assistance to managers at headquarters and in Decentralized Offices. A key aspect is coordinating initiatives related to Corporate Environmental Responsibility and fostering effective working relationships, including staff development and problem resolution with external partners.
Responsibilities
This role provides critical surge procurement support to FAO Decentralized Offices, addressing emergency response requirements, operational demands, and capacity gaps. It involves undertaking missions and temporary assignments globally to support FAO operations as prioritized. The incumbent will offer on-the-job guidance and capacity building to local procurement personnel, ensuring effective handover post-deployment. Responsibilities include recommending and supporting strategic sourcing solutions, reviewing and advising on urgent procurement requests, and negotiating procurement components with donors. The role requires close collaboration with Country Offices to develop compliant procurement proposals, determine optimal strategies for timely assistance delivery, and review/authorize purchase orders within delegated limits. It also involves identifying potential suppliers, assessing their suitability, and reviewing procurement-related disputes.
Work Experience
Requires seven years of relevant procurement experience, including at least three years in a supervisory capacity, if holding a Master's degree. If holding a first-level degree, nine years of relevant experience is needed, along with a recognized professional procurement qualification. Experience in public sector procurement, managing complex contracts, and identifying client needs is essential. Experience in logistics operations is desirable. Working knowledge of English (Level C) and an intermediate level of another FAO official language are required.
Skills
Demonstrated knowledge of international procurement standards and all phases of international procurement techniques for diverse goods and services is crucial. Experience in public sector procurement, including complex contractual issues, drafting contracts, and proposing recommendations, is highly valued. The ability to identify client needs and provide effective support is essential. Experience supporting field operations in emergency and crisis contexts, adaptability to diverse operational environments, and knowledge of procurement-related IT tools are also important. Working knowledge of a second FAO official language (especially French or Spanish) is a strong asset.