Programme Assistant (programme Support)_g5

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and using food assistance to build peace and stability. WFP operates in diverse, multicultural environments, emphasizing inclusivity and investing in employee development. This role is within the WFP Liberia Country Office, supporting the Programme Unit.

Job Purpose

The Programme Assistant will provide essential support to the Programme Unit in Liberia, focusing on strengthening data quality, managing programme systems, and enhancing corporate reporting. This role is crucial for ensuring that programme data, planning tools, and knowledge repositories are accurate, up-to-date, and readily available for operational decision-making. The incumbent will undertake key administrative tasks within WFP's corporate systems (WINGS, SmartSourcing, COMET, SCOPE), including creating and tracking purchase orders, purchase requests, and goods receipt notes, and will collaborate with various units to facilitate vendor payments. By maintaining data coherence, supporting monthly reporting, consolidating planning efforts, and managing knowledge resources, the Programme Assistant directly contributes to the effective delivery of WFP's programmes and evidence-based decision-making, ultimately supporting WFP's mission to save lives and change lives.

Responsibilities

The role involves comprehensive programme support, focusing on data coherence and system management. This includes ensuring accurate programme records within corporate systems like WINGS, SCOPE, and COMET, and performing routine data checks across various platforms to maintain consistency with approved plans and budgets. The position coordinates the collection, verification, and consolidation of programme inputs for monthly country briefs and other management updates, supporting basic analysis of data related to beneficiary reach, activity progress, and expenditures. A key responsibility is maintaining a calendar of reporting deadlines and reconciling programme figures across different reporting tools to ensure alignment between narrative, beneficiary, financial, and operational data. The role also entails coordinating the consolidation and update of the Programme Unit's travel and expenditure plans, and following up on action points from meetings. Furthermore, it supports knowledge management by organizing and maintaining SharePoint repositories, ensuring documents are accessible and up-to-date, and promoting knowledge sharing. This includes managing document version control and supporting staff onboarding with updated materials. The position acts as a point of contact for operational queries, supports collaboration with internal counterparts, and performs other data management duties as required to ensure effective programme delivery and evidence-based decision-making.

Work Experience

The role requires experience in supporting programme implementation, administration, information management, reporting, planning, or data management. Proficiency in using spreadsheets, databases, and online document repositories like SharePoint for maintaining trackers, files, and dashboards is essential. Experience with corporate systems related to programmes, procurement, finance, or reporting is desirable. The candidate should also have experience compiling and reconciling data from various sources, preparing reports and management briefs, and supporting knowledge management functions such as filing systems and document control.

Skills

Data Management, Programme Support, Information Management, Reporting, Planning, Knowledge Management, SharePoint, WINGS, SCOPE, COMET, Data Quality Assurance, Coordination, Document Control, Control, Financial Reconciliation, Beneficiary Data Reconciliation, Operational Follow-up, Version Control, Team Onboarding Materials, Microsoft Excel, Microsoft Word, Microsoft PowerPoint

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