Auxiliar de Apoyo Operativo - Management Services

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and prosperity. WFP operates globally, providing food assistance and working with communities recovering from conflict, disasters, and climate change impacts. The organization values diversity, inclusion, and the professional development of its staff, fostering a collaborative environment to achieve its mission.

Job Purpose

The Operational Support Assistant will provide essential administrative and financial support to WFP's sub-office in Puerto Lempira, Honduras, ensuring efficient and timely operations. This role involves assisting with procurement processes for operational needs under $5K, managing financial commitments for various services, and verifying vendor invoices. The incumbent will also handle service provider contracts, manage national travel requests, process tax exemptions, and oversee office maintenance. Furthermore, the position requires managing the vehicle and boat fleet, handling document and parcel logistics, controlling asset inventories, and potentially managing petty cash. This role is crucial for maintaining the smooth functioning of the sub-office and supporting WFP's humanitarian efforts in the region.

Responsibilities

The World Food Programme (WFP) is the largest humanitarian organization globally, dedicated to saving lives in emergencies and fostering peace and stability through food assistance. WFP is committed to diversity and equal employment opportunities, encouraging applications from all qualified individuals regardless of background. The organization values integrity, collaboration, commitment, humanity, and inclusion. WFP offers a multicultural and inclusive work environment with significant investment in employee personal and professional development through training, coaching, and internal mobility. A career at WFP provides opportunities to work in diverse global offices with passionate colleagues focused on delivering effective humanitarian aid. The role involves supporting administrative and financial processes, ensuring compliance with WFP regulations. Key responsibilities include gathering information for reports, responding to inquiries, processing administrative and financial tasks, reviewing documents, maintaining systems and files, identifying data discrepancies, and ensuring data integrity. Specific duties include managing minor procurement processes, financial commitments for services, verifying vendor invoices, handling service contracts, processing travel requests, managing tax exemptions, overseeing office maintenance, managing vehicle and boat fleets, handling document and package shipments, controlling inventory, managing petty cash, and supporting event organization. The position requires a secondary education, at least five years of administrative experience, and proficiency in Spanish and English.

Work Experience

Requires a minimum of five years of demonstrated work experience in administrative activities. Knowledge of WFP administrative policies is desirable but not essential.

Skills

Administrative Support, Financial Management, Procurement, Record Keeping, Data Integrity, Travel Management, Inventory Control, Office Maintenance, Fleet Management, Communication, Problem-Solving, Decision-Making, Teamwork, Interpersonal Skills, Computer Proficiency, Language Proficiency (Spanish, English)

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