Roster - Procurement Associate Level 6 / Procurement Assistant Level 5 - Islamabad (pakistan)

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and prosperity. WFP utilizes food assistance to support people recovering from conflict, disasters, and climate change impacts. We are committed to a diverse, skilled, and high-performing workforce operating in an inclusive environment, embodying our core values.

Job Purpose

This role is designed to provide essential coordination and administrative support to ensure the efficient and effective delivery of procurement services within WFP Pakistan. The Procurement Associate/Assistant will play a key part in supporting procurement projects and activities by managing operational coordination, administrative tasks, and conducting necessary research. This includes identifying and vetting potential suppliers, processing purchase requests, and assisting in negotiations to secure the best terms and lowest costs for WFP. The position also involves preparing purchase orders and contracts, resolving issues with delivered goods, and maintaining accurate databases and records. By contributing to informed decision-making through data analysis and reporting, and by maintaining strong relationships with internal stakeholders, this role directly supports WFP's mission to meet critical food assistance needs.

Responsibilities

The Procurement Associate/Assistant provides crucial coordination and administrative services to ensure efficient and effective procurement of goods and services. This involves supporting procurement projects, identifying and recommending potential suppliers, and compiling data for selection, adhering to standard processes. The role includes reviewing, recording, and prioritizing purchasing requests, assisting requisitioners to secure appropriate goods and services at the lowest cost for WFP. The associate contributes to negotiations with new suppliers to establish favorable terms and conditions. Responsibilities also cover preparing Purchase Orders, contracts, and supporting documentation for approval, and approving purchases within delegated authority to enable swift transactions. Resolving issues related to delivered goods, by liaising with all parties and following standard processes, is essential. The position requires research, data collection, and analysis to produce reports that inform decision-making by Procurement Officers and ensure consistent information for stakeholders. Managing and updating databases and records is vital for accurate, organized, and accessible information, supporting reporting requirements. Maintaining strong relationships with internal counterparts aligns procurement activities with wider programs, ensuring a coherent approach to food assistance needs. Additionally, the associate supervises support staff, providing guidance to meet objectives, and follows emergency preparedness practices to facilitate rapid response during crises.

Work Experience

Requires a minimum of six years of experience in procurement, contracting, supply chain, administration, or related technical fields.

Skills

Procurement processes, Supplier research, Negotiation, Contract preparation, Issue resolution, Data analysis, Database management, Operational coordination, Administrative services, Staff supervision, Emergency preparedness, English and Urdu fluency

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