Business Support Assistant (assistant to Country Director)

Organizational Context

The World Food Programme (WFP) in Armenia seeks a Business Support Assistant to support the Country Director. Despite economic growth, food insecurity persists among vulnerable groups. This role is crucial for enhancing the Country Office's operational capacity, ensuring interventions are inclusive, equitable, and responsive to the needs of those most at risk, thereby strengthening WFP's mandate delivery.

Job Purpose

The Business Support Assistant will provide comprehensive administrative and operational support to the Country Director and the WFP Country Office in Armenia. This role is pivotal in ensuring the smooth functioning of daily operations, facilitating effective communication between management, staff, and external partners. The Assistant will manage correspondence, maintain records and databases, organize meetings and events, and coordinate travel arrangements. Additionally, they will assist in drafting correspondence, proofreading documents, and overseeing translations, ensuring adherence to WFP procedures and standards. By acting as a central point of contact and proactively managing administrative tasks, the Business Support Assistant will enhance organizational efficiency and contribute significantly to the Country Office's ability to deliver on its humanitarian mandate.

Responsibilities

The Business Support Assistant (Country Director’s Assistant) role at the World Food Programme (WFP) in Armenia is crucial for ensuring the smooth and efficient operation of the Country Office. This position directly supports the Country Director by managing communications and coordination between management and staff, as well as with external partners. Key responsibilities include maintaining the Country Director's calendar, scheduling meetings, and managing correspondence through an e-registry. The assistant is responsible for organizing and attending meetings, preparing minutes, and tracking the Country Director's deadlines and commitments. They also handle travel arrangements, receive and log incoming documents, and maintain the office's filing system according to WFP procedures. Furthermore, the role involves drafting and reviewing correspondence for accuracy and adherence to WFP standards, and potentially overseeing translations and providing oral translation services. The assistant will also update organizational dashboards and event calendars, and play a role in organizing both internal and external events. Additional duties include acting as the Security Focal Point for the Country Director's office, as well as the Vendor and Alternate Travel Focal Points, ensuring compliance with WFP protocols and procedures.

Work Experience

The provided text does not contain specific work experience requirements. It focuses on the World Food Programme's mission, values, and the application process. It emphasizes diversity, inclusion, and professional development opportunities within the organization. The text also outlines the responsibilities of a Business Support Assistant role, including administrative support, communication facilitation, record management, and event organization.

Skills

Communication, Record Keeping, Database Management, Meeting Organization, Travel Arrangements, Document Drafting, Proofreading, Translation, Event Planning, Security Protocols, Vendor Management, Filing Systems

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