Business Support Assistant (assistant to Country Director)

Organizational Context

The World Food Programme (WFP) in Armenia seeks a Business Support Assistant to enhance its operational capacity. Despite economic growth, food insecurity persists among vulnerable groups, highlighting the need for inclusive and equitable interventions. This role is crucial for supporting the Country Office's efforts to address these challenges and ensure effective humanitarian assistance delivery.

Job Purpose

The Business Support Assistant will provide essential administrative and operational support to the Country Director and the WFP Armenia Country Office. This role is pivotal in ensuring the smooth functioning of daily operations, facilitating effective communication between management, staff, and external partners. The Assistant will manage correspondence, maintain records and databases, organize meetings, and coordinate travel arrangements. They will also be responsible for drafting correspondence, proofreading documents, and overseeing translations to ensure accuracy and adherence to WFP procedures. By acting as a central point of contact and proactively managing administrative tasks, the Business Support Assistant will significantly contribute to the Country Office's efficiency and its ability to achieve its mandate of saving lives and changing lives in Armenia.

Responsibilities

The Business Support Assistant (Country Director’s Assistant) role at the World Food Programme (WFP) in Armenia is crucial for ensuring the smooth and efficient operation of the Country Office. This position directly supports the Country Director by managing communications with external partners, maintaining calendars, scheduling meetings, and handling correspondence. The assistant is responsible for organizing and attending meetings, preparing minutes, and tracking the Country Director's deadlines and commitments. They also manage travel arrangements and maintain the office's filing and reference systems according to WFP procedures. Key responsibilities include drafting moderately complex correspondence, proofreading reports and documents for accuracy and adherence to WFP standards, and overseeing translations between Armenian, Russian, and English. The role also involves providing oral translation when needed and establishing/updating organizational dashboards and event calendars. Furthermore, the assistant acts as the Security Focal Point for the Country Director's office, ensuring compliance with security protocols, and serves as the Vendor Focal Point and Alternate Travel Focal Point. This multifaceted role is vital for enhancing organizational efficiency and supporting WFP's mission to deliver inclusive and responsive interventions to vulnerable populations in Armenia.

Work Experience

The provided text does not contain specific work experience requirements. It focuses on the World Food Programme's mission, values, diversity and inclusion policies, and the background for a Business Support Assistant role. It emphasizes the need for strong organizational, communication, and administrative skills to support office operations and the Country Director. The text also outlines the application process and general qualifications expected for WFP positions.

Skills

Communication, Record Management, Meeting Coordination, Travel Arrangements, Document Drafting, Proofreading, Translation, Event Organization, Security Protocols, Vendor Management

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