Administrative Officer (P-2), TA, 364 days, #00137324, Education Cannot Wait (ECW), UNICEF Hosted Fund, Geneva, Switzerland

Organizational Context

UNICEF works in over 190 countries to save children’s lives, defend their rights, and help them fulfill their potential. Education Cannot Wait (ECW) is a global fund dedicated to supporting education for children and youth in crisis-affected countries, hosted by UNICEF. ECW aims to inspire political commitment and mobilize resources for education in humanitarian contexts.

Job Purpose

The Administrative Officer (P-2) is accountable for delivering efficient and cost-effective administrative support services for Education Cannot Wait (ECW), a UNICEF-hosted fund. This role involves providing guidance for administrative operations and managing administrative staff to ensure compliance with UNICEF's policies, procedures, rules, and regulations. The incumbent will oversee various administrative functions including policy implementation, budget management, property management, contract arrangements, and staff development. This position is crucial for ensuring the smooth and compliant functioning of ECW's administrative operations, supporting its mission to provide education in emergencies. The role requires a proactive approach to administrative management and a commitment to supporting children's rights through effective operational support.

Responsibilities

As the focal point for administrative management services, the incumbent is responsible for the efficient and cost-effective delivery of administrative support. This includes providing guidance for the operations of administrative support services and managing administrative staff. The role ensures that the office’s administrative operations and services are in compliance with the organization's administrative policy, procedures, rules, and regulations. Key areas of responsibility include policy implementation, budget management, provision of administrative support and services, property management, and contract arrangement and control. Additionally, the incumbent will contribute to staff learning and development initiatives and foster partnership, coordination, and collaboration with relevant stakeholders. The role also encompasses managing travel and conference coordination, procurement and vendor management, office operations, budget tracking, and contract administration, particularly within development, fragile, and humanitarian contexts.

Work Experience

Two years of relevant professional work experience, including both national and international experience in office management, administration, finance, accounting, ICT, human resources, supply, or any other relevant function.

Skills

Administrative arrangements, Service management support, Operational coordination, Organizational support, Budget management, Contract management, Travel coordination, Conference coordination, Procurement and vendor management, Office operations management, Budget tracking, Contract administration

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