Administrative Assistant, G.6, (Fixed-term - 1 year), Local recruitment

Organizational Context

The Secretariat of the Intergovernmental Panel on Climate Change (IPCC) is responsible for supporting the work of the IPCC, which assesses the scientific, technical and socio-economic information relevant to understanding human-induced climate change, its potential impacts and options for adaptation and mitigation. The Administrative Assistant will support the IPCC Secretary and the Secretariat staff in ensuring the efficient organization and implementation of IPCC activities, meetings, and work program deliverables.

Job Purpose

To provide a wide range of administrative, coordination, and support functions to facilitate the effective implementation of the IPCC work programme and the smooth functioning of the IPCC Secretariat, under the direct supervision of the Secretary of the IPCC.

Responsibilities

Under the supervision of the Secretary of the Intergovernmental Panel on Climate Change (S/IPCC), the Administrative Assistant will undertake the following duties: Provides administrative support to the IPCC Secretary, coordinates and processes administrative, travel, procurement and financial transactions, ensures effective communication and information flow, drafts and finalizes correspondence and reports, processes and coordinates documentation for meetings, manages correspondence and deadlines, maintains electronic filing systems, coordinates administrative work of the Secretariat, manages calendars and travel, attends meetings and prepares minutes, coordinates information requests, assists in preparing presentations and reports, contributes to the continuous improvement of administrative processes, and performs other related duties as required.

Work Experience

A minimum of 7 years of progressively responsible experience in administrative, secretarial, or office support functions.

Skills

Excellent organizational and administrative skills, ability to coordinate multiple activities, sound judgment, discretion, ability to handle confidential information, ability to support senior management, strong attention to detail, proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google Apps (email, calendar, sites), and Quantum Oracle I-Procurement. Competencies include Communication & Influence, Collaboration & Team Dynamics, Inclusive Mindset & Cultural Awareness, Decision Making & Problem Solving, Integrity & Accountability, Innovation & Digital Agility, and Stakeholder Understanding & Engagement.

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