Roster - Senior Administrative Assistant

Organizational Context

The World Intellectual Property Organization (WIPO) is a UN agency fostering global innovation and creativity through intellectual property. This role supports executive leadership in key offices, coordinating priorities, managing stakeholder engagement, and overseeing administrative operations to ensure the effective functioning of the organization and the achievement of strategic objectives.

Job Purpose

The incumbent provides senior-level administrative, operational, and coordination support to executive offices, contributing to the effective management of high-priority initiatives, stakeholder relationships, and strategic workflows. By delivering high-quality administrative services, proactive coordination, and sound judgment, this role facilitates informed decision-making processes and directly supports the achievement of WIPO's organizational objectives. The position is crucial for ensuring the smooth and efficient operation of executive leadership functions within the organization.

Responsibilities

The Senior Administrative Assistant provides comprehensive support to executive leadership, including managing complex schedules, coordinating high-level meetings, and ensuring timely follow-up on decisions. Responsibilities encompass preparing and reviewing executive correspondence, reports, and presentations, ensuring accuracy and confidentiality. The role serves as a key liaison with internal and external stakeholders, including diplomatic missions, to resolve administrative and operational matters. Additionally, the incumbent facilitates executive travel, events, and missions, coordinates administrative, financial, and resource activities, and manages records and information repositories. The position also involves identifying opportunities for process improvement and providing guidance on administrative best practices.

Work Experience

A minimum of eight years of progressively responsible administrative, secretarial, or executive support experience is essential, with significant experience supporting senior managers or executives in an international or multicultural setting.

Skills

Key skills include advanced organizational and planning abilities, excellent drafting and communication, managing complex priorities, strong stakeholder engagement, proficiency in digital workplace tools, and the capacity for sound judgment and discretion with sensitive information.

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