Planning, Budget And Operations Assistant (G7), Brazzaville

Organizational Context

The World Health Organization (WHO) in Brazzaville, Congo, seeks a Planning, Budget and Operations Assistant (G7). This role operates within the Planning, Budgeting and Results Reporting (PBM) Unit, under the direct supervision of the Strategic and Operational Planning Officer and overall guidance of the PBM Team Lead. The position provides crucial operational and analytical support for programme planning, budgeting, monitoring, reporting, and data management.

Job Purpose

The primary purpose of this role is to provide essential operational and analytical support to the Planning, Budgeting and Results Reporting (PBM) Unit. The incumbent will assist Budget Centres in implementing Results-Based Management (RBM) processes and contribute to effective programme budget management by utilizing WHO's corporate systems, including SPM, CEM, and GSM. This position plays a key role in ensuring the efficient implementation of regional planning, budgeting, monitoring, reporting, and performance management processes. By collaborating with colleagues across various units, the role facilitates the timely completion of planning and reporting requirements and enhances the use of data for informed decision-making, thereby strengthening overall programme effectiveness and operational efficiency within the WHO.

Responsibilities

Key responsibilities include supporting Budget Centres in programme planning, budgeting, and workplan management. This involves monitoring budget implementation, resource utilization, and assisting with budget adjustments. The role also entails supporting position costing, award management, and budget-related transactions within WHO's corporate systems (GSM, SPM, CEM), and assisting in the collection, review, and consolidation of corporate reporting submissions. Furthermore, the incumbent will contribute to the preparation of planning, budget, and performance reports. In systems and data management, responsibilities include supporting Budget Centres in using SPM, CEM, and GSM, maintaining data quality and consistency across systems, generating reports, and providing system support for programme management. The role also involves analyzing programme, budget, and performance data to support decision-making and developing dashboards, scorecards, and analytical reports. Additionally, the position provides operational support for regional planning, budgeting, monitoring, and reporting exercises, facilitates communication with Budget Centres, and supports capacity-building activities related to RBM and corporate systems.

Work Experience

Essential: At least 10 years of progressively responsible experience in planning, budgeting, finance, monitoring, reporting, data management, or business operations. Experience working with ERP or corporate management information systems, and in data analysis, report preparation, and management information support is required. Desirable: Experience within WHO or another UN organization, proficiency with SPM, CEM, and GSM, and experience supporting RBM, programme budgeting, monitoring, and reporting processes.

Skills

Proficiency in programme planning, budgeting, monitoring, and reporting processes. Ability to analyze and interpret programme, budget, and performance data. Skill in preparing reports, dashboards, presentations, and management information products. Strong knowledge of Microsoft Office applications (Excel, Word, PowerPoint). Ability to work with corporate information systems and databases. Excellent organizational, communication, and interpersonal skills. Experience with data visualization and reporting tools is desirable.

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