Logistics %26 Administrative Clerk G4 (multiple Duty Station)

Organizational Context

The World Health Organization (WHO) Country Office in South Sudan aims to implement WHO programmes effectively, aligning support with national processes and mobilizing resources within the emergency platform. This role supports the WHO Representative's office in its mission to deliver health services and initiatives across the country.

Job Purpose

The Logistics/Administrative Clerk (G4) provides essential administrative, financial, and logistical support for WHO programmes in South Sudan. This role is crucial for the smooth implementation of general program activities and day-to-day coordination with local counterparts. The incumbent ensures efficient management of resources, accurate record-keeping, and timely support for program staff, contributing directly to the operational effectiveness of WHO's health initiatives in the region. The position requires a proactive approach to administrative tasks, including correspondence, meeting arrangements, and travel logistics, ensuring compliance with WHO procedures and standards.

Responsibilities

The Logistics/Administrative Clerk is responsible for providing comprehensive administrative, financial, and logistical support to WHO programmes in South Sudan. Key duties include tracking authorized funds daily, managing financial reports, and disbursing funds strictly adhering to WHO procedures. The role involves ensuring timely salary payments for field staff and managing transport resources, including vehicle logbooks and fuel consumption monitoring. Additionally, the incumbent oversees stock management and warehousing, maintaining accurate records of supply distribution and consignment details. This position also involves ensuring compliance with WHO policies, managing vehicle maintenance, and reporting on warehouse capacity.

Work Experience

Essential: At least 2-4 years of administrative experience, preferably including assistance in program/project coordination, implementation, finance, or logistics. Desirable: Relevant experience within WHO, UN, or other international organizations.

Skills

Professionalism (UN system knowledge), Planning and Organizing, Teamwork, Communication (written and oral), Computer literacy (Microsoft Office, Lotus Notes, Internet).

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