Program Assistant G5

Organizational Context

The World Health Organization (WHO) Country Office in South Sudan is responsible for promoting technical cooperation, stimulating interest, and coordinating assistance for health development. This role supports the day-to-day program and financial operations within the country office, contributing to the effective implementation of health strategies.

Job Purpose

The Program Assistant G5 will provide essential program and financial support to the WHO Country Office in South Sudan. This role is crucial for maintaining efficient day-to-day operations, including managing budgets, processing financial transactions, and ensuring compliance with administrative and HR policies. The incumbent will support the Technical Team Lead and Operations Officer in various administrative tasks, contributing to the overall objective of promoting health development and coordinating health assistance in South Sudan.

Responsibilities

The Program Assistant G5 will be responsible for a range of administrative and financial support duties. This includes checking and updating obligating documents, ensuring fund availability, and processing financial transactions within the GSM system. The role involves reviewing contractual documents, preparing purchase requisitions, and tracking contract extensions and renewals. Additionally, the incumbent will monitor program implementation, draft and finalize correspondence, and maintain organized administrative and financial records. The position also requires providing support to other areas of work as assigned and ensuring adherence to WHO procedures and regulations.

Work Experience

Essential: Minimum of 5-7 years of relevant experience in program and administrative support positions. Desirable: Experience within the WHO or another UN agency is an asset, as is experience with Oracle-based or other ERP systems.

Skills

Proficiency in modern office technology, including word processing, spreadsheet, and presentation software. Ability to stay updated on procedures, rules, and regulations. Strong teamwork, communication, and organizational skills. Ability to adapt to a changing environment and produce results. Knowledge of administrative and HR policies. Experience with Oracle/GSM systems is an asset.

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