Management Services Assistant_g5

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and prosperity. WFP operates in diverse, inclusive, and multicultural environments, emphasizing personal and professional development for its employees. This role supports WFP's mission by ensuring efficient service delivery across various operational areas.

Job Purpose

The Management Services Assistant (G5) will provide essential support to the effective day-to-day delivery of specialized, client-focused, and value-for-money services within the Management Services portfolio. This role involves performing a range of tasks to ensure efficient and high-quality service delivery, including collating data and preparing basic analyses for reports to aid resource management. The incumbent will process routine actions in procurement, finance, and human resources, ensuring accurate data recording in corporate systems. Additionally, they will manage physical and digital records, serve as a primary contact for internal queries, and contribute to procedural improvements. The role also entails utilizing digital tools to enhance working practices, providing administrative support for inter-agency initiatives, liaising with contractors, and offering guidance to junior staff, all while being prepared for emergency response tasks.

Responsibilities

The role involves supporting the effective day-to-day delivery of specialized, client-focused, and value-for-money services within the Management Services portfolio. Key responsibilities include performing tasks to ensure efficient and high-quality service delivery, collating data and preparing basic analysis for reports to aid resource management, and processing routine actions in procurement, finance, and human resources. The position requires managing physical and digital records for easy access, acting as a first point of contact for internal queries, and providing timely responses to resolve daily issues. Additionally, the role entails suggesting improvements to procedures, utilizing digital tools to enhance working practices, providing administrative support for inter-agency initiatives, and liaising with other functions and contractors for efficient service delivery. The incumbent will also offer advice and guidance to junior staff and perform emergency preparedness and response tasks as directed. This position is based in Monrovia and reports to the Management Services Associate.

Work Experience

Requires 5 years of related job experience.

Skills

Data collation and analysis, Report preparation, Procurement processing, Finance processing, Human resources processing, Record management (physical and digital), Client communication and query resolution, Procedure and practice improvement, Digital tool utilization, Administrative support for inter-agency initiatives, Liaison with external contractors, Junior staff guidance, Emergency preparedness and response, Asset management, Facilities management, Fleet management, Travel management

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