Programme Assistant SC5 (badulla)

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and building a pathway to peace and prosperity. WFP operates in diverse, inclusive, and multicultural environments, investing in employee development and offering opportunities for global impact. The organization is committed to merit-based selection and fostering a healthy work environment.

Job Purpose

The Programme Assistant (Field) will support the implementation of WFP's programs in Sri Lanka, focusing on disaster preparedness and response in vulnerable regions. This role involves close collaboration with government counterparts and cooperating partners to ensure effective delivery of assistance, including cash transfers and pre-positioned relief items. The assistant will monitor field-level activities, collect and analyze program data, and prepare reports to inform decision-making. Key responsibilities include verifying distributions, resolving operational issues, facilitating communication, and providing training to partners. The position aims to enhance community resilience to climate-related shocks and support government disaster risk financing systems, contributing to WFP's mission of saving lives and changing them for the better.

Responsibilities

The Program Assistant (Field) plays a crucial role in supporting World Food Programme (WFP) operations at the local level. Key responsibilities include fostering close collaboration with government counterparts and actively participating in coordination and planning meetings relevant to WFP's Country Strategic Plan. The role involves providing essential monitoring, implementation, and coordination support for all WFP projects within the field location. This includes verifying the movement and distribution of food and non-food items, resolving on-site issues, and ensuring compliance with WFP standards. Data collection, compilation, and analysis are vital for reporting and informed decision-making, covering aspects like food assistance needs and resource utilization. The assistant acts as a liaison with cooperating partners, community leaders, and internal counterparts to gather feedback, discuss distribution and capacity-building plans, and maintain effective communication. They are also responsible for suggesting improvements to field monitoring processes and operational procedures, organizing and participating in meetings with stakeholders on commodity pipelines and entitlements, and providing guidance and training to field staff. Furthermore, the role involves conducting training for cooperating partners on WFP operational practices, accurately recording field data, serving as a point of contact for operational queries, and supporting communication with local partners and other agencies. Preparing detailed field mission reports, adhering to emergency preparedness procedures, and facilitating timely financial data sharing and reconciliation with partners are also key duties.

Work Experience

Requires five years of progressive experience, including one year at a lower grade. Must have experience facilitating communication with technical teams, contributing to program implementation, observing or assisting with policy discussions, and engaging in field coordination.

Skills

Field Coordination, Data Analysis, Report Preparation, Stakeholder Communication, Disaster Preparedness, Program Implementation Support, Monitoring and Evaluation, Training Delivery, Operational Query Resolution, Emergency Response, Financial Reconciliation, Risk Assessment, Community Engagement

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