Finance Assistant G5, Nairobi

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and prosperity. WFP utilizes food assistance to support people recovering from conflict, disasters, and climate change impacts. We are committed to a diverse, skilled, and inclusive workforce, operating with integrity, collaboration, commitment, humanity, and inclusion.

Job Purpose

The Finance Assistant will provide essential support to ensure the effective and transparent delivery of finance, budget, and administration services. This role is crucial for the efficient utilization of financial resources. The incumbent will assist in monitoring expenditures, preparing financial reports, and ensuring compliance with WFP's financial policies and regulations. Key responsibilities include verifying vendor claims, managing sub-imprest and petty cash accounts, processing financial transactions accurately, and maintaining financial records. The Finance Assistant will also retrieve and validate financial data, identify discrepancies, and support corrective actions, contributing to sound financial management and decision-making within the organization.

Responsibilities

The role involves providing essential procedural and technical support in finance and budget management to ensure adherence to WFP's financial policies and regulations. Key responsibilities include monitoring monthly expenditure forecasts and generating reports to aid decision-making. This position also requires regular oversight of sub-imprest bank and petty cash accounts to ensure sufficient funds and proper disbursement. A critical function is verifying vendor claims, advances, and receivables, ensuring timely payments and compliance with procurement procedures. The role also entails compiling financial data from various sources for reports on budgets, accounting, and statistics. It involves retrieving, formatting, and validating information from financial systems, identifying and rectifying discrepancies with supervisor guidance. Accurate and timely processing of financial transactions and maintaining account balances to prevent overdrafts are crucial. Maintaining a web-based invoice and payment transfer register, along with proper document filing, is also required. Furthermore, the role involves monitoring expenses against approved budgets, ensuring correct cost allocation, and timely processing of payments. Finally, providing guidance and on-the-job training to support staff is essential for consistent service delivery.

Work Experience

The role requires experience in collecting, monitoring, and analyzing financial data. Additionally, candidates should have a proven track record of reporting financial information to senior management. This involves ensuring compliance with financial policies and regulations, preparing reports, and managing financial transactions accurately and efficiently.

Skills

Financial data analysis, Budget monitoring, Expenditure reporting, Bank and petty cash management, Vendor claim verification, Procurement procedure adherence, Financial report compilation, Financial information system data validation, Account balance monitoring, Financial transaction processing, Invoice and payment transfer register maintenance, Expense recording, Budget compliance, On-the-job training, Public accounting, English language proficiency

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