Logistics Assistant G5, Multiple Duty Stations

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and building a pathway to peace and prosperity. WFP operates in diverse, multicultural environments, emphasizing personal and professional development for its employees. This role is based in a Country or Field Office, reporting to the Logistics Officer or Head of Field Office.

Job Purpose

The Logistics Assistant will support the implementation of well-defined standard logistics and supply chain processes to ensure the effective delivery of goods and services. This involves providing assistance to logistics operations, facilitating timely ordering and delivery of commodities, and supporting vendor contracting activities. The role requires responding to technical queries, contributing to budget monitoring, and assisting in inventory and commodity accounting data management. Additionally, the assistant will support operational pipeline analyses, process documentation for logistics operations, and compile data for reports to aid informed decision-making. This position plays a crucial role in ensuring the smooth and efficient flow of humanitarian aid to beneficiaries.

Responsibilities

The Logistics Assistant role at the World Food Programme (WFP) involves supporting and implementing standard logistics and supply chain processes to ensure the effective delivery of goods and services. Key responsibilities include assisting with logistics operations, facilitating the timely ordering and delivery of commodities and supplies to partners and destinations, and supporting the management of vendor contracts, including performance monitoring. The role requires responding to technical queries, contributing to budget preparation and monitoring, and assisting in inventory management to track stock status from source to beneficiary. Additionally, the assistant will help maintain commodity accounting data quality, support operational planning and analysis, and process documentation for logistics operations such as customs clearance and invoice verification. They will also be responsible for collecting and compiling data for reports, ensuring accuracy in corporate systems, and liaising with stakeholders to optimize logistics management. Furthermore, the position may involve guiding other support staff to ensure tasks are completed to standard.

Work Experience

Requires 5 years of relevant work experience.

Skills

Logistics support, Supply chain management, Commodity management, Inventory tracking, Data analysis, Report generation, Vendor performance monitoring, Budget preparation, Documentation processing, Cross-functional liaison, Team guidance

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