Assistant Administratif (g3) - Articles Non Alimentaires (nfi) & Fournitures de Bureau

Organizational Context

The World Food Programme (WFP) in Haiti has been supporting vulnerable populations for decades, providing vital assistance and resilience-building support. Operating in a complex environment, the Haiti Country Office plays a crucial role in the national humanitarian response, working closely with partners to strengthen food systems and social protection.

Job Purpose

The Assistant Administratif (G3) will provide essential administrative and logistical support to ensure the smooth functioning of WFP operations in Haiti. This role is critical for managing, controlling, distributing, and tracking non-food items (NFI) and office supplies, ensuring their timely availability and accurate record-keeping. By maintaining efficient inventory management, supporting procurement processes, and ensuring proper storage and distribution, the Assistant Administratif contributes directly to the operational efficiency and compliance with WFP's administrative procedures. This position is key to upholding the integrity of supply chains and supporting the broader humanitarian mission.

Responsibilities

The Administrative Assistant (G3) plays a crucial role in ensuring the efficient and effective functioning of the World Food Programme's (WFP) operations in Haiti. This position is primarily responsible for supporting the management, control, distribution, and tracking of non-food items (NFIs) and office supplies. Key duties include maintaining accurate inventory records, conducting physical stock counts, and initiating timely replenishment requests. The role also involves assisting with procurement processes, ensuring that received items match purchase orders, and coordinating warehouse storage to maintain safe, secure, and organized conditions. Furthermore, the Administrative Assistant will process and track supply requests from various units, ensuring prompt distribution and maintaining proper documentation for outgoing stock. They are expected to maintain precise manual and electronic records, prepare regular reports on stock levels and consumption, and support audits by providing necessary documentation. A significant aspect of the role involves ensuring compliance with WFP's administrative, financial, and procurement policies, implementing internal controls to prevent losses, and reporting any irregularities. General administrative support, including contributing to logistical coordination and maintaining filing systems, is also part of the responsibilities. The ultimate goal is to ensure the timely availability and traceability of essential supplies, thereby contributing to the overall operational efficiency and adherence to WFP's standards.

Work Experience

The role requires a minimum of 3 years of relevant experience in administration, stock management, or logistics. Experience with inventory management systems is desirable, and prior work with international organizations or NGOs is considered an advantage.

Skills

Administration, Logistics, Inventory Management, Procurement Support, Record Keeping, Reporting, Compliance, MS Office Proficiency, Attention to Detail, Teamwork, Communication Skills

Explore related opportunities