Business Support Associate SC-6 Dnipro

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and using food assistance to build peace and prosperity. WFP operates in emergencies and supports recovery from conflict, disasters, and climate change impacts. The organization values diversity, inclusion, and a skilled workforce committed to its mission of saving and changing lives.

Job Purpose

The Business Support Associate will provide comprehensive business support services to the Dnipro Field Office in Ukraine, ensuring effective and efficient operations. This role involves coordinating official missions, reviewing and amending correspondence, and managing travel arrangements. The Associate will also support office management with tasks such as budget monitoring, onboarding new staff, and improving business processes. Additionally, the position requires assisting in the creation of reports and data compilation, proofreading documents, managing WFP resources, and supporting event management. The incumbent will act as a focal point for administrative tasks, ensuring compliance with WFP procedures and contributing to the accurate and timely provision of information for decision-making.

Responsibilities

The World Food Programme (WFP) is the largest humanitarian organization globally, dedicated to saving lives in emergencies and fostering peace and stability through food assistance. WFP operates in diverse, multicultural environments, emphasizing inclusivity and equal employment opportunities. The organization is committed to the personal and professional development of its employees, offering training, mentorship, and internal mobility. A career with WFP provides opportunities to work internationally with passionate colleagues dedicated to delivering humanitarian aid. The role involves coordinating and controlling a range of business support services to ensure effective delivery. Key responsibilities include acting as a focal point for mission planning, revising and reviewing correspondence, providing standard business support services like travel arrangements, and responding to queries. The position also entails onboarding new staff, assisting with budget planning and monitoring, proofreading documents, managing WFP resources, and improving business processes. Additionally, the role supports event management, budget utilization, and RFQ processes, compiles reports for decision-making, and provides training on administrative procedures and corporate systems. The WFP Ukraine office specifically addresses the severe consequences of the war, providing food and cash assistance to affected populations.

Work Experience

Requires six or more years of progressively responsible relevant work experience in general administrative work. Post-secondary education can substitute for some years of experience. For instance, three years of experience with a Master's degree or four years with a Bachelor's degree may be considered.

Skills

Business Support Services, Coordination, Correspondence Review, Travel Arrangements, On-boarding New Staff, Data Management, Report Drafting, Budget Monitoring, Process Improvement, Event Management, Financial Administration, Data Compilation, Training and Guidance, Communication Skills, Teamwork, Working Under Pressure, Office Software Proficiency, English Fluency, Ukrainian Fluency

Explore related opportunities