Procurement Associate

Organizational Context

WFP's logistics in Libya supports refugees and internally displaced persons through in-kind food assistance and cash-based transfers across multiple districts. The operation ensures vulnerable families receive monthly food baskets, value vouchers, or commodity vouchers based on market conditions and access. Logistics manages transport, supply-chain operations, port activities, and market assessments to enable timely delivery of assistance.

Job Purpose

The Procurement Associate SC6 at the World Food Programme (WFP) plays a crucial role in ensuring the efficiency and effectiveness of procurement operations. This position is responsible for supporting procurement projects and activities, identifying and vetting potential suppliers, and processing purchase orders and contracts. The role involves reviewing and prioritizing purchasing requests, contributing to negotiations with suppliers to secure the best terms and lowest costs, and resolving issues related to delivered goods. Additionally, the Procurement Associate will conduct research, collect, and analyze data to produce reports for informed decision-making, manage and update procurement databases, and maintain relationships with internal stakeholders to align procurement activities with broader program objectives. This position contributes directly to WFP's mission by optimizing supply chains and ensuring the timely acquisition of necessary goods and services in compliance with WFP regulations.

Responsibilities

The Procurement Associate plays a crucial role in supporting efficient and effective procurement operations within the World Food Programme (WFP). Key responsibilities include providing operational coordination and administrative services for procurement projects, ensuring adherence to standard processes for the acquisition of goods and services. This involves identifying and recommending potential suppliers, compiling necessary documentation to support supplier selection, and reviewing, prioritizing purchasing requests to secure the best value for WFP. The role also contributes to negotiations with suppliers on terms and conditions, prepares purchase orders and contracts for approval, and resolves issues related to delivered goods. Furthermore, the associate is responsible for researching, collecting, and analyzing data to produce reports for informed decision-making, managing and updating databases for accuracy and accessibility, and maintaining relationships with internal counterparts to align procurement activities with broader program needs. In some instances, the role may involve supervising support staff and following emergency preparedness practices to facilitate rapid deployment of resources during crises. Familiarity with locally purchased commodities and experience in supplier coordination are highly desired.

Work Experience

Candidates should demonstrate knowledge of procurement processes and their linkages with other operations like logistics. Familiarity with locally purchased commodities/goods/services, including cash-based and in-kind donations, is required. Experience in conducting supplier research and coordinating with retailers, wholesalers, and traders is also essential.

Skills

Procurement, Supplier Research, Negotiation, Data Analysis, Database Management, Logistics Coordination, Administrative Support, Emergency Preparedness, Cross-functional Collaboration, Team Supervision

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