Management Services Officer (asset Management) Cst-i, Juba, South Sudan

Organizational Context

WFP South Sudan operates in a complex, high-risk environment, necessitating robust enabling services for humanitarian aid. The Country Office manages a substantial asset portfolio of approximately USD 110 million, representing a significant portion of WFP's global and regional asset base. This role is crucial for integrated oversight of asset management, contract management, and the Business Operations Strategy, ensuring efficient operations amidst scale, complexity, and risk.

Job Purpose

The Management Services Officer (Asset Management) plays a pivotal role in ensuring the efficient and compliant management of WFP South Sudan's substantial operational resources. This position is responsible for overseeing the entire asset lifecycle, from planning and acquisition to disposal, ensuring adherence to corporate standards and IPSAS requirements. Beyond asset management, the role encompasses the end-to-end management of outsourced personnel contracts, guaranteeing compliance with WFP policies and agreement provisions. Furthermore, the officer leads the implementation of the Business Operations Strategy (BOS), fostering inter-agency collaboration and identifying efficiency gains. A critical aspect of this role involves providing timely, accurate, and actionable reporting across all these functions, offering vital analysis for strategic decision-making by senior management. The ultimate purpose is to strengthen governance, internal controls, and operational capacity within a complex, high-risk humanitarian context, thereby enabling effective humanitarian delivery.

Responsibilities

The Management Services Officer - Asset Management position in Juba, South Sudan, involves comprehensive oversight of the country office's substantial asset portfolio, valued at approximately USD 110 million. Key responsibilities include leading monthly fixed asset reconciliations, conducting annual physical asset counts, and resolving discrepancies to ensure compliance with WFP corporate standards and IPSAS. The role encompasses managing the entire asset lifecycle, from planning and acquisition to utilization, disposal, and reporting. This includes coordinating asset disposals with headquarters, managing auctioneer engagement, and submitting Property Survey Board documentation. A critical aspect is maintaining asset data quality and system integrity through collaboration with various WFP units and external stakeholders. Furthermore, the officer will strengthen asset governance by updating Standard Operating Procedures (SOPs), implementing internal controls, monitoring third-party assets, and providing capacity building for Asset Focal Points. The position also requires end-to-end management of outsourced personnel contracts, ensuring compliance with agreements and WFP policies, from recruitment and onboarding to payment validation and risk reviews. Additionally, the role involves leading the implementation of the Business Operations Strategy (BOS) to drive efficiency and cost savings within the UN Reform framework, coordinating with various teams, and reporting on BOS initiatives. Timely and accurate reporting on asset management, contract management, and BOS performance to senior management and other stakeholders is also a core duty. The role demands strong analytical, reporting, and stakeholder coordination skills, with a proficiency in data analysis and corporate information systems.

Work Experience

Master's degree holders require at least 3 years of professional experience. Bachelor's degree holders need at least 5 years of professional experience. This experience should be in Administration and Assets, facilities Management, or inventory control. Experience managing large, diverse asset portfolios across multiple locations, leading asset tracking, registration, disposals, and reporting, and proficiency in corporate information systems for asset management are essential.

Skills

Asset Management, Contract Management, Business Operations Strategy (BOS), Reporting, Data Analysis, Compliance, Stakeholder Coordination, Financial Management, Inventory Control, Humanitarian Operations

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