Auxiliar Administrativo/a

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and prosperity. This role supports administrative functions within country offices, regional bureaus, or headquarters, providing essential assistance to teams and operational areas. WFP values diversity, inclusion, and professional development, offering a dynamic and impactful work environment.

Job Purpose

The Auxiliar Administrativo/a will provide essential operational support to ensure the effective functioning of WFP's field offices. This role involves managing correspondence, responding to inquiries, and ensuring accurate documentation. Key responsibilities include preparing travel arrangements, assisting with event organization, and supporting procurement processes for goods and services in compliance with WFP procedures. The position also entails managing the office petty cash, recording administrative expenses, and tracking vendor payments. By performing a variety of routine administrative tasks with precision and efficiency, the Auxiliar Administrativo/a contributes directly to the seamless delivery of WFP's humanitarian operations and support services to staff.

Responsibilities

The primary responsibilities of this role involve providing comprehensive administrative and operational support to ensure the efficient functioning of institutional operations. Key duties include managing and distributing correspondence, reports, and other materials in a timely manner to meet staff needs. The position requires responding to routine inquiries or escalating them appropriately to provide excellent customer service. Accuracy is crucial, involving the correction of written documents such as reports and standard correspondence. The role also entails performing various operational support activities as needed, making travel arrangements, and assisting with event organization to enhance staff productivity. Furthermore, responsibilities extend to supporting competitive procurement processes for goods and services, managing office petty cash with transparency and correctness, recording petty cash expenses, and tracking vendor payments. This role demands strong organizational skills, attention to detail, proficiency in standard office software, and the ability to work effectively under deadlines while adhering to established procedures.

Work Experience

The role requires completion of secondary education, with a technical or technological degree in administrative, accounting, or related sciences. A minimum of three years of experience in general administrative tasks is necessary. Proficiency in using standard office equipment and software (like Microsoft Excel and Word) is expected, along with strong attention to detail, the ability to meet deadlines, and excellent communication skills in Spanish.

Skills

Administrative Support, Correspondence Management, Report Correction, Travel Arrangements, Event Organization, Procurement Support, Petty Cash Management, Vendor Payment Tracking, Office Equipment Operation, Standard Operating Procedures, Microsoft Office Suite Proficiency, Interpersonal Skills, Attention to Detail, Time Management, Following Instructions, Spanish Fluency

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