Logistics Assistant
Organizational Context
The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and building a pathway to peace and prosperity. WFP uses food assistance to help people recover from conflict, disasters, and the impacts of climate change. We are committed to diversity and inclusion, offering a dynamic and supportive work environment.
Job Purpose
The Logistics Assistant will support the implementation of well-defined standard logistics and supply chain processes to ensure the effective delivery of goods and services. This role involves coordinating with suppliers for local purchases, managing dispatch plans, and ensuring timely delivery of food commodities to various destinations. The assistant will also oversee transport arrangements, manage storage capacity at transit hubs, and ensure accurate recording of dispatches and inventory. Additionally, the position requires conducting market assessments for logistics service providers, supporting convoy operations, and managing vendor invoicing and fuel transactions. The role is crucial for maintaining efficient supply chain operations in the Amhara region.
Responsibilities
The Logistics Assistant role involves implementing well-defined standard logistics and supply chain processes to ensure the effective delivery of goods and services. Key responsibilities include coordinating with WFP suppliers regarding local purchase production and readiness for uplift, receiving and processing dispatch plans, and ensuring transport plans are executed for timely delivery. The role also requires ensuring sufficient storage capacity at transit hubs, accurately recording dispatches in LESS, and issuing online waybills. Additional duties involve coordinating bag marking before uplifting, gathering and communicating route information to transporters, and following up on the arrival of commodities at destination hubs. The assistant will also conduct market assessments to identify potential logistics service providers, support the implementation of WFP deliveries and convoys, prepare daily stock uplift reports, and manage vendor invoicing processes, particularly for fleet truck washing. Oversight of commodity accounting, adherence to WFP corporate tools, and recording fuel transactions in FMS are also crucial aspects of this position. The role demands close coordination with various stakeholders to maintain efficient supply chain operations.
Work Experience
Requires at least five years of progressively responsible work experience specifically in Logistics and warehousing within emergency operations.
Skills
Logistics, Supply Chain Management, Warehousing, Transport Planning, Fleet Management, Commodity Accounting, Financial Planning, Budgeting, Reporting, Market Assessment, Vendor Engagement, Emergency Operations, Cross-cultural Communication, English Proficiency, Amharic Proficiency