Asistente de Apoyo Operativo (logística)

Organizational Context

This position is within the Country Office, Logistics Unit, providing operational and administrative support for import processes, inventory management, commodity accounting, and institutional system support (LESS, SUNAGRO, EDP). The role involves coordination with various internal units (Programs, Finance, Procurement) and external partners, reporting to the Logistics Officer. Standard operational and administrative tasks require precision, organization, and continuous coordination.

Job Purpose

The primary purpose of this role is to provide specialized operational and administrative support to the Country Office's Logistics Unit. This involves contributing to the effective management of import processes, inventory control, commodity accounting, and support for institutional systems. The position ensures adherence to established procedures, facilitates the smooth continuation of logistics operations, and supports the identification and resolution of operational errors within systems like LESS. The role also assists in reconciliations, reporting, and the administrative aspects of import and customs clearance processes, ensuring accurate record-keeping and timely support for logistical activities.

Responsibilities

The primary responsibility of this role is to provide specialized operational and administrative support to the Country Office's Logistics unit. This involves assisting with import processes, inventory management, and commodity accounting, ensuring adherence to established procedures. Key duties include supporting commodity accounting by identifying and resolving operational errors in the LESS (ERP) system, managing administrative follow-ups for LESS tickets, and updating master tables. The role also entails supporting operational reconciliations and reports, including inventory and commodity reconciliations, and assisting in the compilation of operational reports and logistics KPIs. Furthermore, the position supports import and customs clearance processes by organizing import documents, assisting with diplomatic franchise requests, and managing follow-ups with customs agents. Inventory and logistics management support includes updating arrival schedules, maintaining inventory records, and assisting with inventory certifications. The role also involves administrative support for SUNAGRO processes and preparing official communications. Cross-functional support includes coordinating with various departments to ensure smooth information flow and maintaining organized records, contributing to the overall efficient functioning of the logistics operations.

Work Experience

The role requires operational and administrative support for import processes, inventory management, commodity accounting, and institutional systems (LESS, SUNAGRO, EDP). Responsibilities include assisting with commodity accounting, reconciliations, import/customs clearance documentation, logistics and inventory management, and supporting institutional processes. The position involves coordinating with various internal and external stakeholders to ensure efficient logistics operations and accurate record-keeping.

Skills

Commodity Accounting, Inventory Management, Import/Customs Clearance Support, Logistics Coordination, System Support (LESS, SUNAGRO), Data Entry and Record Keeping, Report Generation, Administrative Support, Cross-functional Coordination, Document Management

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