Assistant (e) Gestionnaire de Site, Miragoane - Haiti

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives and building a pathway to peace, stability, and prosperity through food assistance. In Haiti, WFP implements critical infrastructure projects, including warehouses and logistics hubs, to enhance the delivery of humanitarian aid, particularly in the Nippes department and the Grand Sud region.

Job Purpose

The Assistant Site Manager will provide essential operational, logistical, and administrative support for daily construction, rehabilitation, and repair activities at WFP's Miragoâne site in Haiti. This role is crucial for ensuring the efficient management of construction materials, accurate tracking of local labor, and timely reporting to optimize project progress. The incumbent will be responsible for meticulous inventory management, secure material storage, and maintaining site safety and hygiene standards. They will also support operational coordination, assist with labor management, and contribute to daily site reporting and documentation, ensuring all activities align with WFP's operational objectives and standards in Haiti.

Responsibilities

The Site Management Assistant plays a crucial role in supporting the daily operational, logistical, and administrative aspects of construction, rehabilitation, and repair projects. This position is responsible for the meticulous management of material stocks, ensuring accurate tracking of local labor, and facilitating the flow of essential information to optimize project progress. Key duties include receiving and verifying construction materials against delivery orders, maintaining up-to-date inventory records, and ensuring the secure and compliant storage of all supplies. The assistant also oversees the daily work of site helpers, coordinates material handling and cleaning tasks, and manages the attendance and timekeeping of casual workers and local contractors, preparing necessary documentation for payroll validation. Furthermore, the role involves conducting daily site inspections to ensure adherence to basic safety regulations and maintaining site cleanliness and organization. Regular reporting, including daily updates to the site journal, photographic documentation of work progress, and the filing of administrative documents, is also a core responsibility. The assistant must be adept at identifying and reporting any incidents, accidents, or technical anomalies promptly to the Site Manager.

Work Experience

Requires a minimum of 4 years of practical experience in construction sites, material stock management, or as a field team leader. Experience with an NGO or international humanitarian agency is considered an advantage.

Skills

Construction site logistics, Inventory management, Stock control, Labor supervision, Worksite safety, Hygiene, Waste management, Basic construction plan reading, Reporting, Record keeping, Teamwork, Communication, Organization, Integrity, Physical fitness

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