Assistant (e) À la Logistique (g-5), Port Au Prince, Haiti

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and prosperity. WFP uses food assistance to help people recover from conflict, disasters, and climate change impacts. We are committed to diversity, inclusion, and the professional development of our staff, fostering a collaborative environment to achieve our mission.

Job Purpose

The Assistant (e) à la logistique will support the implementation of standardized logistics and supply chain procedures to ensure the effective delivery of goods and services. This role involves assisting with the ordering and timely delivery of commodities and supplies, managing service provider contracts, and responding to technical queries. The position will contribute to budget monitoring, stock management analysis, and data quality assurance for commodity accounting. Key responsibilities include processing logistical documentation, resolving operational issues, and liaising with stakeholders to ensure efficient operations. The role also supports supply chain analysis and operational planning, contributing to informed decision-making through accurate reporting and data management.

Responsibilities

The primary responsibilities involve supporting logistical operations and supply chain activities to ensure the efficient delivery of food assistance. This includes assisting with ordering and timely delivery of goods and supplies to authorized partners and sites. A key aspect is managing contractual activities with logistics service providers, which involves monitoring and evaluating their performance. The role also requires responding to technical inquiries and requests for assistance, adhering to standard procedures, and seeking guidance when necessary to provide prompt and accurate information with a strong focus on customer service. Contributing to the establishment, monitoring, and revision of budgets for all execution modalities, while ensuring compliance with institutional rules, is also essential. Furthermore, the position supports inventory management operations to analyze trends and report on stock status from source to beneficiary, and helps manage the quality and integrity of commodity accounting data. This role aids in analyzing operational supply chains, conducting evaluations, and supporting operational planning. It involves processing documentation for logistical operations, such as customs clearance and invoice verification, resolving operational issues, and escalating problems as needed. Data collection, aggregation, and report generation, including ensuring the accuracy of information in internal systems for informed decision-making, are crucial. Finally, the role involves liaising with internal and external stakeholders to manage logistics operations efficiently and providing guidance to support staff to ensure tasks are completed according to standards and deadlines.

Work Experience

The role requires experience with internal systems for tracking shipments, supplies, claims, and food stocks. Candidates should also have experience in data analysis (merchandise, funds, etc.) and reporting. Additionally, experience in evaluating service provider performance against KPIs, assisting with contractual documents, and providing technical support for internal systems is necessary.

Skills

Logistics Support, Supply Chain Management, Commodity Accounting, Fund Management, Contract Management, Data Analysis, Reporting, Inventory Management, Quality Assurance, Operational Analysis, Documentation Processing, Stakeholder Liaison, Team Supervision, Technical Assistance, Procurement, Budget Management, Performance Evaluation, Risk Management, Problem Solving, Customer Service

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