HR Assistant - (wfp Volunteer)

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace through food assistance. WFP operates in diverse and challenging environments, striving to create a future workforce that is skilled, committed, and high-performing, fostering an inclusive and supportive work environment.

Job Purpose

The HR Assistant (WFP Volunteer) will provide essential support to the Human Resources function, ensuring the accurate implementation of WFP policies and procedures. This role is crucial for facilitating effective, client-focused HR services. Key responsibilities include assisting with general HR queries, providing guidance and on-the-job training to colleagues, and liaising with other units on HR matters such as payroll and contracts. The assistant will also be involved in extracting and compiling HR data for reporting, supporting onboarding processes, maintaining confidential personnel records, and drafting HR documentation. Utilizing HR management systems to update data and monitor deadlines is also a core function, contributing to the efficient delivery of HR services that enable WFP's rapid response to crises.

Responsibilities

The role involves providing comprehensive HR support to ensure high-quality service delivery. Key responsibilities include responding to general HR queries, offering guidance and training to colleagues on HR systems and procedures, and liaising with other departments like payroll and contracts to facilitate timely HR services. The position requires extracting and compiling HR data for analysis and reporting, covering areas such as recruitment, contractual conditions, and training needs. Administrative support is crucial for various HR activities, including onboarding new staff in compliance with established processes. Maintaining confidential personnel records and HR databases accurately is essential, as is drafting HR documentation like employment contracts and transfer letters within deadlines. The role also entails utilizing HR management systems for data entry, updates, and monitoring deadlines for contract expirations and other HR-related events. Furthermore, supporting staff deployment and preparing basic reports are necessary to enable efficient HR services and rapid organizational response during crises.

Work Experience

Experience required includes managing and implementing HR policies and procedures, administering HR services like payroll and recruitment, providing guidance to junior staff, onboarding new recruits, and working in diverse WFP contexts with varied strategic priorities.

Skills

HR policy and procedures implementation, Payroll administration, Recruitment and interview administration, Staff guidance and training, Onboarding new staff, Personnel record maintenance, HR data extraction and compilation, HR documentation drafting, HR management system utilization, Staff deployment support

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