Procurement Assistant SSA

Organizational Context

The World Food Programme (WFP) is the world's largest humanitarian organization, dedicated to saving lives in emergencies and building pathways to peace and prosperity. WFP utilizes food assistance to support people recovering from conflict, disasters, and the impacts of climate change. Our vision is a diverse, skilled, and high-performing workforce committed to our values and working collaboratively to save and change lives.

Job Purpose

The Procurement Assistant will provide essential administrative support to the procurement team, ensuring the timely and efficient acquisition of goods and services critical for field operations. This role involves processing purchase requisitions, preparing tender documents, evaluating offers, and assisting in contract negotiations while strictly adhering to standard procedures. The assistant will also coordinate the delivery of purchased items, verify receipts, and manage follow-up actions to ensure successful delivery to headquarters and field operations. Furthermore, the role requires maintaining accurate databases and files, conducting research, and compiling information to support informed decision-making and reporting. The Procurement Assistant will liaise with colleagues to integrate procurement activities with broader programs and contribute to WFP's emergency preparedness by ensuring timely resource deployment.

Responsibilities

The primary responsibilities involve providing efficient administrative support for procurement activities, ensuring timely acquisition of necessary goods and services for field operations. This includes consolidating data, preparing and distributing procurement documents such as tenders, bid evaluations, and contract awards, all while adhering to standard procedures. A key duty is to review, record, and prioritize purchase requests, verifying supporting documentation and fund availability to facilitate acquisitions. The role also entails coordinating and overseeing the delivery of purchased items, confirming receipt and inspection, and implementing follow-up measures to ensure items reach their intended destinations. Furthermore, responsibilities include conducting research, presenting information in standardized formats for informed decision-making, and maintaining accurate, accessible databases and files to meet reporting requirements. Liaising with colleagues to align procurement with broader programs and providing technical support to other staff members are also crucial. Finally, applying standard emergency preparedness practices is essential to support rapid interventions, food delivery, and resource deployment during crises.

Work Experience

The provided text does not detail specific work experience requirements for this role. It focuses on the organization's mission, values, diversity and inclusion policies, and the application process. Information regarding required years of experience, specific skills, or previous roles is not present in the source text.

Skills

Administrative Support, Procurement Processes, Data Management, Record Keeping, Logistics Coordination, Research and Information Gathering, Database Management, Reporting, Inter-departmental Liaison, Emergency Preparedness, Technical Support, Contract Management, Vendor Negotiation, Document Management, Financial Tracking

Explore related opportunities